Executive Assistant

Position: Administrative Assistant

Responsibilities:

• Provide high-level administrative support to senior management
• Coordinate heavy domestic and international travel, including airfare, hotel arrangements, and car service
• Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants.
• Manage multiple calendars while anticipating needs
• Prepare and submit expenses via SAP Concur
• Coordinate internal and external meetings and conference calls
• Meet and greet visitors and clients
• Work with the events team to coordinate internal and external events
• Work remotely while attending high profile projects and events
• Work remotely with team members when they are traveling
• Coordinate print and production of documents and materials
• Act as back-up for other Administrative Assistants as necessary

Required Background/Skills:

• Experience using SAP Concur preferred
• Experience working in a high-pressure trading floor environment preferred
• Highly motivated and proactive self-starter
• Excellent verbal and written communication skills
• Superior time management, organization, and adaptability skills with a strong attention to detail 
• Quick learner with the ability to multi-task 
• Ability to deal with confidential information with a high level of discretion 

Minimum Requirements:

• Bachelor’s Degree
• 3+ years of administrative experience preferred
• Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint

 

Primary Location Full Time Salary Range of $90,000 + OT

Jefferies Financial Group Inc. (‘‘Jefferies,’’ ‘‘we,’’ ‘‘us’’ or ‘‘our’’) is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia.  

 

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

 

Jefferies is committed to creating and sustaining a diverse workforce and encourages applicants from all backgrounds to apply. This includes applicants from historically underrepresented groups, including women, racial and ethnic minorities, members of the LGBTQ+ community, military veterans, and individuals with disabilities or who are neurodiverse. 

 

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jeff