Post Acute Care Program/Project Coordinator - Full Time (08-HR) Days

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Day - 08 Hour (United States of America)

Join our dynamic team at Stanford Health Care (SHC) as a Post Acute Care (PAC) Program/Project Coordinator. In this pivotal role, you will coordinate internal and external projects, coordinate events and meetings, facilitate data capture, and support both external and internal communications to ensure a well-informed PAC network and internal SHC team. Your contributions will play a crucial role in enhancing the efficiency and effectiveness of our PAC initiatives.

At Stanford Health Care, we are committed to providing exceptional care and support to our patients and community. By joining our PAC team, you will have the opportunity to make a meaningful impact in the healthcare landscape while working in a collaborative and innovative environment. If you are passionate about project management and healthcare, we invite you to apply and be part of our mission to advance health and wellness.

Key Responsibilities:

1. Communications & Coordination
- Manage PAC provider census tracking system and PAC availability updates, ensuring timely communication with network providers.
- Oversee the weekly PAC Corner in the Care Management newsletter, keeping all stakeholders informed.
- Update and manage the internally facing PAC intranet site (once built) to ensure easy access to relevant information.
- Maintain PAC externally facing Box folders with essential materials, establishing a system for annual review and updates to ensure accuracy.
- Track PAC escalations and update escalation and communication pathways to streamline processes.
- Prepare presentations for internal and external audiences as needed.
- Facilitate communications with the Care Management team regarding PAC providers, events, and updates.

2. Data Management
- Manage daily leased bed data and the associated program.
- Oversee SNFist program data management, including monthly admissions and readmissions.
- Handle CCN data management, PAC Tableau dashboard, and AIDA data management.
- Actively manage Joint Venture data on a daily basis once implemented.
- Facilitate AI integrations, including internal and Epic capacity management tools, to enhance operational efficiency.

3. Events & Meeting Coordination
- Organize PAC meetings to ensure seamless coordination across internal and external teams.
- Coordinate all events, including Quarterly Roundtables, Vendor Fairs, CCN Collaborative Events, and more.
- Provide meeting support, including agenda preparation, note-taking, and summary distribution.
- Attend site visits as needed to facilitate and coordinate programs.

Education Qualifications:
- A high school diploma or GED equivalent.

Experience Qualifications:
- Four (4) years of increasingly responsible administrative support experience, with a focus on:
- Supporting projects
- Project coordination, deliverables tracking & timeline management
- Communications
- Event planning
- Meeting Coordination
- Report preparation

Skills Required:
- Knowledge of principles of project management.
- Proficiency in MS Office Suite software programs.
- Ability to understand SHC’s administrative environment and systems, along with the relationships between system capabilities and business practices.
- Excellent communication skills, both oral and written.

This is a Stanford Health Care job.

A Brief Overview
Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities include budget preparation, reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

Locations
Stanford Health Care

What you will do

• Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of p