Director of Facilities

Description

Are you a proactive leader with a passion for operational excellence, safety, and compliance? We’re seeking a results-driven Director of Facilities to oversee the maintenance and management of our buildings, grounds, and equipment.
 

This role is ideal for a detail-oriented professional who excels in planning, budgeting, and project management and thrives in a mission-driven environment focused on empowering individuals and families toward self-sufficiency. If you possess strong leadership, collaboration and communication skills, and a commitment to quality, we’d love to connect.

Essential Duties and Responsibilities: 

• Mission Alignment: Demonstrate a strong commitment to the vision and mission of Community Progress Council and Head Start of York County. 
• Facilities & Vendor Management: Establish and maintain a network of qualified vendors for routine and emergency services. Oversee the full maintenance lifecycle for buildings, grounds, and equipment, including coordination of cleaning and utility services. 
• Procurement & Budget Oversight: Ensure high-quality products and services through approved vendors. Secure bids and approvals, process invoices, monitor warranties, and maintain fiscal accountability. 
• Personnel & Contractor Management: Provide leadership, coaching, and training to direct reports. Hire and oversee contractors for specialized work and address performance concerns promptly and effectively. 
• Lease Administration: Partner with the COO to review lease agreements, maintain records, support negotiations, and cultivate strong landlord relationships. Serve as the primary point of contact for lease-related matters. 
• Regulatory Compliance: Build and maintain relationships with municipalities and ensure compliance with funder, local, state, and federal requirements. 
• Project Management: Plan, prioritize, and oversee facility projects from start to completion, ensuring compliance with Davis-Bacon requirements and clear communication with leadership and staff. 
• Operations Procedures: Develop, implement, and manage standardized opening and closing procedures across facilities. 
• Safety & Security: Ensure security systems and technologies are in place, functional, and aligned with organizational safety standards. 
• Emergency Preparedness: Review and update emergency plans annually; coordinate, document, and report evacuation drills in collaboration with the Safety Committee.

Key Competencies

• Project Management: Create a structure to deliver agency-wide results to achieve objectives.
• Finance: Develop and implement financial strategies to support the agency’s short and long-term goals. 
• Communication: Communicate to engage and inspire people within and outside the agency. 
• Quality Results: Determine benchmarks and ensure appropriate leadership to meet objectives. 
• Relationships: Initiates the development of relationships with internal and external stakeholders to impact and strengthen CPC’s target audience. 

Requirements

Qualifications: 

• Bachelor’s degree in Management or a related field, or equivalent professional experience 
• Proven successful experience in construction and/or property management 
• Strong fiscal management skills, including budgeting and working with contractors, vendors, and service providers 
• Experience overseeing facilities compliance with city, state, and federal regulations within a nonprofit or similar environment 
• Proficiency with work order management systems, preventative maintenance programs, supply distribution, vendor coordination, project bidding, and security/building access management 
• Ability to develop, implement, and maintain Standard Operating Procedures (SOPs) 
• Working knowledge of contracts and industry terms and conditions 
• Excellent customer service and interpersonal skills 
• Strong written and verbal communication skills in English; bilingual abilities (Spanish, Haitian-Creole, or Arabic) highly preferred 
• Reliable transportation, acceptable MVR and a valid Pennsylvania driver’s license required
• Ability to be accessible by phone and respond in a timely manner 
• Flexibility to work varied schedule as needed 
• Demonstrated adaptability and ability to manage shifting priorities effectively

Why Join Us?

At Community Progress Council, Inc., we are committed to fostering a supportive and inclusive envi