Administrative Assistant/Receptionist

Company Description

RESPEC seeks an experienced Administrative Assistant/Receptionist located in our Fairbanks, AK location.

Founded in 1969, RESPEC is a global, 100 percent employee-owned consulting and services company dedicated to delivering innovative solutions to complex challenges for private and public clients. Operating in 15 U.S. states and 2 Canadian provinces, with influence extending to 50 countries worldwide, RESPEC is a leader in water, mining, energy, natural resources, and infrastructure services. Our six market sectors—Mining & Energy, Water, Facilities, Transportation, Development Services, and Data & Technology—reflect our expertise and commitment to excellence. At RESPEC, we thrive on collaboration and partnership, applying advanced technology to achieve sustainable solutions and drive our projects forward. We are deeply invested in our employees’ success and well-being, fostering a supportive and innovative work environment where everyone can grow and contribute meaningfully. Our commitment to excellence is evident in our contributions to local communities and strategic alliances worldwide, ensuring that we continue to inspire and innovate in rapidly evolving technical environments.

We do not accept unsolicited resumes from third-party recruiters.

Job Description

This position requires an individual who has strong organizational skills, is willing to assist colleagues, and can multitask in a professional environment. Additional responsibilities include:

• Act as Gatekeeper; answer, screen, and direct incoming phone calls; take and relay messages
• Greet office visitors, monitor access, provide direction, maintain security awareness
• Handle queries from the public and customers
• Provide general administrative and clerical support; prepare correspondence and documents
• Prepare and organize conference rooms before/after meetings; coordinate meals/catering when needed
• Ensures knowledge of staff movements in/out of organization
• Receive/sort mail and deliveries; prepare outgoing mail for counter pick-up or courier
• Manage inventory and procure office supplies for conference room and kitchen
• Ensures tidy common space including reception area, break rooms, kitchen, etc.
• Scanning, shredding
• Prepare/maintains coffee
• Assist in general office coordination and event planning/implementation.

Qualifications

The ideal candidate must have the following:

• High School diploma or GED
• Experience with Office365
• 2 + years of relevant work experience
• Proficiency in Microsoft Office products
• Excellent written and oral communication skills
• Demonstrated ability to prioritize
• Excellent organizational and time management skills
• Ability to handle sensitive and confidential information discreetly and professionally
• Demonstrated knowledge of customer service principles and practices
• Ability to lift to 20 lbs.

Additional Information

We enjoy flexible work hours and have an open office environment to share ideas.

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits include:

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.