Executive Assistant to Chief Global Corporate Affairs & Sustainability Officer

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Job Description

About the role:

Join Takeda as an Executive Assistant to Chief Global Corporate Affairs & Sustainability Officer and provide comprehensive administrative support to Chief Global Corporate Affairs & Sustainability Officer. You will report to Chief Global Corporate Affairs & Sustainability Officer.

How you will contribute:

• Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

• Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, and successfully accomplish responsibilities.

• Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.

• Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.

• Demonstrates confidentiality in execution of all responsibilities.

• Makes sound choices in ambiguous situations; solves issues with reason and calm in times of crisis.

• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.

• Schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.

• Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees.

• Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.

• Manages specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.

• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Performs other duties as required.

Minimum Requirements/Qualifications:

• High school diploma/GED required. Associates degree or Bachelor's degree preferred.

• Minimum 10 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.

• Japanese language skill is a plus but not required.

• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

• Excellent verbal and written communication skills.

What Takeda can offer you:

• Comprehensive Healthcare: Medical, Dental, and Vision

• Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan<