Accounting Clerk - Toledo

 
 

Job ID:  510598

 

The Shelly Company, a CRH company, is a vertically integrated supplier of aggregates, asphalt, ready mix concrete and paving services throughout the state of Ohio. Our commitment to quality drives us to use the most modern, efficient and environmentally friendly technology in our industry. The Shelly Company is known throughout the industry for innovation, quality and for our commitment to safety.

 

Position Overview
Performs a variety of clerical, administrative and accounting responsibilities.

 

Key Responsibilities (Essential Duties and Functions)
•    Enter payroll daily for all hourly associates
•    Process loads from terminal daily
•    Prepare and email Daily Shipments each day
•    Review supplier invoices for completeness and accuracy; correspond with supplier for corrections as needed 
•    Reconcile VP ticketing with POS, prepare reports and backup for EWP manager approvals 
•    Invoice customers weekly
•    Pay truckers weekly
•    Maintain MS Quotes 
•    Enter EM equipment meter readings; equipment usage 
•    Create, accept, modify, and enter purchase orders in Proactis.
•    Troubleshoot and perform periodic reviews of purchase orders and research open items for system maintenance/closure 
•    Process and send accounts payable for payment and research past dues for resolution 
•    Prepare supplier invoices ACH submission for approval and payment 
•    Enter all emulsion & polymer raw materials
•    Assist Controller and Terminal Manager with compiling data for all required reports (i.e., Weekly Trend Reporting, Energy Accruals, etc.)
•    Respond to questions and create correspondence for internal stakeholders, vendors, suppliers, etc. as required. 
•    Research and assemble audit responses both external & internal
•    Proficiently code accounting-related documents and get appropriate approvals as required

 

Other Requirements: 
•    Must be able to meet all deadlines – daily, weekly, monthly as required.
•    Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
•    Maintain all documents and procedures in accordance with current SOX (Sarbanes-Oxley) standards 
•    Proficiently utilize Shelly/CRH platforms as appropriate (i.e., Viewpoint (AP/EM/Job Cost/Material Sales modules); Onbase; Proactis; Infield; MS Office suite 
•    Must be willing to travel and work away from home when required.
•    Must be willing to work nights and weekends when necessary.
•    Report to the assigned job site ready to begin work at the designated start time.
•    Strict adherence to safety requirements and procedures as outlined in the Manual of Safety Practices and Procedures.
•    Strict adherence to Shelly Company policies and procedures as outlined in the Company Book of Policies.
•    Timely and regular attendance is an expectation of performance for all Shelly Company employees. Employees will be held accountable for adhering to their workplace schedule. 
•    Willingness to work in a team environment and assist co-workers and supervisors with additional duties as needed.
•    Manage the efficient operation and maintenance of the Toledo LQ Terminal office in conjunction with the Terminal Manager 

Qualifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

 

Education and Experience
High School diploma or equivalency; or one to three months of related experience and/or training; or equivalent combination of education and experience. 

Language Skills
Ability to communicate effectively to exchange ideas and understand instructions.  

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to solve practical problems and deal with a variety of common departmental situations.  

 

Physical Requirements

The physical demands described here are representative of those that must be met by an emplo