Executive Administrative Assistant

Description

The Executive Administrative Assistant will be responsible for providing administrative support for executive management. The Assistant will answer client emails and also collaborate with cross-functional HDL teams to manage data inputs and outputs.

Duties and Responsibilities

• Be a primary point of administrative support.
• Responsible for the preparation of draft monthly reports, agendas, project presentations, and meeting minutes, including weekly teleconference minutes, and archiving all inbound and outbound communication (using MS Word, MS Excel, and/or MS PowerPoint).
• Assist with program scheduling and action item management.
• Assist with the execution of administrative tasks covering incoming contracts, invoicing, and accounts receivable.
• Assist with required shipping paperwork and scheduling to ensure products are shipped on time.
• Provide administrative support for customer source inspections, customer furnished material accounting, product return and service work.
• Other tasks as assigned.

Requirements

• US Citizenship or Permanent Resident status.
• Positive attitude, reliable and retains information well.
• Innovative, motivated, and productive individual with exacting standards and the ability to thrive in a fast-paced environment.
• Proven organizational skills with mindfulness, and the ability to self-check, self-manage, prioritize initiatives, and work well in a team environment.
• Superior writing, listening, and verbal communication skills.
• Proficient with video teleconferencing and Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with Microsoft Visio or Microsoft Project is a plus.