Senior Administrative Clinical Program Coordinator, Psychiatry and Behavioral Sciences, Dell Medical School

Job Posting Title:

Senior Administrative Clinical Program Coordinator, Psychiatry and Behavioral Sciences, Dell Medical School

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Nov 27, 2024

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking a Senior Administrative Clinical Program Coordinator. This is a federally and state funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women.

The University of Texas Dell Medical School is a Health Research Institute (HRI) for the TCMHCC. The Senior Administrative Clinical Program Coordinator will work as part of an interdisciplinary, team-based program to support the Texas Child Mental Health Programs (TCMHP) including the Child Psychiatry Workforce Expansion (CPWE), Texas Child Health Access Through Telemedicine (TCHATT), Child Psychiatry Access Network (CPAN), Perinatal Psychiatry Access Network (PeriPAN), and other related initiatives.

The CPWE program aims to expand the availability of mental health resources by 1) increasing the number of Texas-trained psychiatry medical residents who work for local mental health authorities (LMHAs) and community health providers, and 2) developing training opportunities for medical residents at community mental health facilities.

TCHATT provides telemedicine or telehealth programs to school districts to help identify and assess the behavioral health needs of children and adolescents and provides access to mental health services. PeriPAN and CPAN provide one-on-one support to patient care providers that help treat the mental health needs of children (CPAN) and perinatal women (PeriPAN) and provide access to mental health services.

This position has an end date of 8/31/2025, but may be renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

The Senior Administrative Clinical Program Coordinator will support the Texas Child Mental Health Programs and related initiatives by providing administrative and logistical assistance.

Responsibilities

• Collaborates with the leadership to support the implementation of clinical projects for the Texas Child Mental Health programs. Collaborates with leadership to track and facilitate progress on clinical goals and priorities. Drives organizational efficiency by optimizing processes, workflows, and resource allocation.

• Coordinates with TCHMP leadership and Dell Medical School to support implementation of  the CPWE program. Supports development of psychiatry rotation schedules for medical residents rotating through LMHAs. Ensures medical residents have building access and equipment necessary for LMHA rotations. Coordinates with Dell Medical School residency coordinator to ensure rotation schedules meet residency requirements.

• Assists leadership with a large volume of reports. May counsel leadership on departmental matters. Coordinates, tracks, performs, and monitors various clinical functions according to policy and priorities, including purchase requests, calendar management, and human resource position requests. 

• Reviews and edits proposals, memoranda, reports, and publications, and maintains and organizes files. Examines and answers correspondence. Obtains and disperses information, and reviews pertinent information so gathered. Processes, routes, and responds to inquiries from patients, families, and the public. Maintains accurate and professional correspondence logs, files, information, databases and other tracking systems as necessary. Communicates with other team members, Dell Medical School staff members, electronic health records administrators, and other stakeholders as needed. Manages inter- and intra-departmental communication through e-mail, phone, video conference, and other mechanisms. Drafts professional correspondence, invitations, reports. Fields inquiries from partners, clients, customers, and colleagues. Manages email correspondence.