Accounts Payable Specialist

Job ID:  495409

CRH's Americas Materials, a division of CRH, is the leading vertically integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America.  Our operations span North America with over 28,000 employees at close to 1,600 locations in 43 US States and 2 Canadian provinces.

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Position Overview

The AP Specialist role is a key component in facilitating the accurate and timely processing of all invoices, expense reports, and check requests per department policy and procedures.

 

Key Responsibilities (Essential Duties and Functions)

• Charges expenses to accounts and cost centers by analyzing invoices/expense reports and recording entries.
• Review data entry to ensure accuracy and proper coding of invoices.
• Comprehensive understanding of AP metrics and Days Payable Outstanding (DPO) and how they are affected by daily processing.
• Manage daily processing of all invoices and discrepancies including Proactis, utilities, rentals, expedited payments, queries, rejected items, etc.
• Review and determine if an invoice should be registered as a PO or entered as a standalone.
• Work with Supervisor to ensure priority items are processed and paid timely.
• Responsible for vendor management, including tracking special vendor processes and issuing payments in a timely manner.
• Process incoming mail and prepare checks for mailing.
• Conduct research to provide vendors and internal stakeholders prompt resolution to payment discrepancies and questions.
• Ensure proper SOX documentation is reviewed, approved, and maintained for audit.
• Comprehensive understanding of accounts payable processes, policies, and procedures including invoice/accrual lifecycle.
• Process monthly statements and manage relationships with active vendors to ensure accounts remain in good standing and vendors are setup accurately in Viewpoint.
• Ability to use multiple AP systems including paperless processing of invoices.
• Proactively work with other departments to obtain required approvals and other documentation.
• Accurately deliver results individually and as a key team member in a fast paced, high-volume culture.
• Ability to adapt to changing and process driven environments.
• Support CRH global led initiatives.
• Deliver a high level of customer service and professionalism.
• Perform other related duties as assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential duties of the job.

 

Education/Experience

• Some college preferred, High School Degree or GED required.
• Three (3) years’ experience in a data processing environment or 1 year plus experience with full cycle accounts payable.
• Must have excellent alpha/numeric data entry skills.
• Able to read and follow written and verbal instructions and implement the same.

 

Knowledge/Skill Requirements

• Excellent computer skills using MS Office (Word and Excel), e-mail and an attitude for learning new software.
• Ability to interact with all levels of the organization.
• Strong analytical and problem-solving skills.
• High standards of ethics, integrity, and trust.
• Ability to handle large volumes and a fast-paced environment.
• Excellent communication skills (both oral and written).
• Ability to meet individual deadlines, as well as work collaboratively with team to help them meet deadlines.
• Ability to work independently and perform under deadline pressure.
• Ability to understand and follow complex verbal and written instructions.
• Ability to meet attendance schedule with dependability and consistency.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to communicate with others by telephone and in person.
• Able to utilize a computer for word processing, e-mail communication, and preparation of documents and presentations.
• May require sitting for extended periods of time.
• May require periodically lifting objects up to 30 lbs.

 

Work Environment

• Norma