Budget/Finance Specialist

Below is specific information for you to consider about this position.

Job Title: Budget/Finance Specialist  and Requisition ID number: 102411

Close Date:  No established closing date;  open until filled

Organizational Unit:  Budget & Planning (10000957) 

Site:  Davis Center (0001) 

FTE:  1.0 FTE; this is based on full-time equivalency with 1.0 being full time

Union:  MACA(02) 

Functional Area:  Administrative 

Resume and Cover Letter are mandatory to apply for any position.

                                             ****************************************************************************************

 

SUMMARY

Under general supervision, performs specialized budget and accounting duties for the Finance Department, reviews data, processes transactions and maintains records; provides customer services for MPS departments, and resolves questions on budgets, revenues and other financial transactions.

 

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.  This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Processes specialized budget and accounting transactions for Finance Department; performs duties within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Performs specialized accounting functions, including processing accounts payable & receivable, processing purchase orders and invoices, grant fund accounting, journal entries and corrections, reconciling statements, monitoring budgets and expenditures, creating and approving position on-line forms and requisitions, creating and approving budget reallocations and balancing accounts.
• Serves as liaison for MPS schools and departments; provides technical support and approvals for budget, purchasing, and other financial issues; responds to requests for information, and researches files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
• Reviews budgets for journal entries; verifies encumbrances, disbursements, and inter-departmental transfers; approves budget reallocations and journal entries.
• Conducts special research and analysis projects; summarizes data and generates reports; assists with development of budget reports and financial status reports.
• Maintains detailed accounting and bookkeeping records and filing systems; verifies data and enters into computer systems; codes documents, processes transactions, and updates accounts.
• Reviews source documents for compliance with rules and regulations; determines proper handling of accounting and technical transactions within designated limits; reviews and validates data.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents; reports discrepancies.
• Maintains additional accounting and technical transaction databases as directed.
• Cross-trains in all budget and accounting duties; assists with training and cross-training of MPS staff.
• Provides guidance to department directors or managers and advises on proper budget set-up, appropriate use of funds, and department strategies for ensuring funds are used strategically.