Senior Coordinator, OPC Facilities

About the Obama Foundation

At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.

We were founded by community organizers, so when we seek change, we do it by bringing people together. 

That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation’s first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home. 

But that approach extends to all our work, whether it’s holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.

As President Obama has said, “we cannot solve the challenges of our time unless we solve them together.” So join us. 

For more information, please visit www.obama.org.

Purpose of the Role

The Senior Coordinator, Obama Presidential Center (OPC) Facilities, will work closely with internal teams to ensure smooth operations and integration of systems across the campus. This role will support the Director in coordinating Building Services, AV and Integrated Systems, and Operations teams; escalating priorities and maintaining workflows in alignment with the Foundation’s goals.

As the Senior Coordinator, Obama Presidential Center (OPC) Facilities, you’ll be reporting directly to the Director of Campus Facility Operations.

Core Job Responsibilities

• Maintain a working knowledge of industry best practices to advise and inform Facilities team processes.
• Support Director in recruitment and onboarding practices in the pre-opening phase. 
• Monitor team processes and progress to goals across verticals, including Building Services, AV & Integrated Systems, Operations and Maintenance, and Sports Facility Operations. 
• Ensure streamlined communications and reporting across Facility teams, provided timely and accurate updates to other internal stakeholders.
• Support monitoring across sustainable systems and certificates; including geothermal, energy efficiency, water conservation, photovoltaics, “green” certifications, and other sustainability priorities.
• Oversee work order request system across OPC campus, coordinating with Product and Technology team as needed to ensure software solutions support team needs in the most efficient way possible. 
• Support the Director in team logistics including but not limited to leading training, managing time cards, and facilitating meetings. 
• Assist in managing logistics between teams for programming and rental coordination during events, program sessions, and unique visitor experiences.
• Perform other duties as assigned. 

Key Deliverables / Outcomes

• Provide thorough and timely reporting on building operating systems, including technology infrastructure, to ensure smooth processes and accurate updates for team functions.
• Support Director in monitoring contracted services, ensuring adherence to contractual obligations and advising potential improvements of service or cost savings.
• Oversee facilities budget, collaborating with internal teams to report on spending.
• Manage certification reporting to ensure state-of-the-art facility performance in alignment with industry standards.
• Maintain a working knowledge of team operations to complement team needs in collaboration with other internal departments including but not limited to Revenue, Security, Visitor Experience, Museum, and OPC Programming.
• Serve as point of contact for OPC campus partners for facility needs including Garden and Library external partnerships.
• Develop reports and presentations while memorializing operating standards and policies.

Required Qualifications

• Applies specialized knowledge of professional function to independently complete prioritized tasks and resolve issues involving relatively complex factors.
• Exhibits working proficiency in subject matter duties of professional area; utilizes discretion and independent judgment to solve non-routine problems.
• Candidates typically have, though not required, a post-secondary degree (or equivalent releva