Executive Assistant to the CEO

About the Role

We are seeking an exceptional Executive Assistant who will provide a wide range of administrative, functional and operational support to the CEO. This is a highly visible, fast-paced role for someone who is proactive, organized, and thrives in a busy environment. You will play a critical role in maximizing the CEO's effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations.

The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional standards of professionalism.

Key Responsibilities

• Manage the CEO's complex calendar, prioritizing global meetings, travel, and strategic commitments.
• Ensure the CEO has appropriate materials and remains aware of shifting priorities at all times.
• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare meeting agendas, presentations, briefing materials, and follow-up action items.
• Serve as the primary point of contact between the CEO and internal and external stakeholders.
• Coordinate board meetings, investor meetings, executive leadership offsites, and company events.
• Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable.
• Handle confidential information with the highest level of discretion and professionalism.
• Assist with expense reporting, document management, and administrative processes.
• Partner closely with the executive leadership team to improve operational efficiency.
• Anticipate the CEO's needs before they arise and proactively solve problems.
• Manage the logistics of the day to day running of the NYC office, including internal and external visitors.

 

Qualifications

• Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong judgment and the ability to make decisions independently.
• Ability to manage competing priorities while maintaining attention to detail.
• High emotional intelligence and professionalism.
• Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.
• Experience coordinating complex travel and executive schedules.
• Comfortable working in an office five days per week when the CEO is present. 

What We're Looking For

You are someone who:

• Is highly proactive and anticipates problems before they happen.
• Thrives under pressure and adapts quickly to changing priorities.
• Communicates clearly and confidently with executives and external partners.
• Maintains absolute confidentiality and discretion.
• Enjoys building structure and creating efficient processes.
• Takes ownership and consistently delivers with excellence.

What Success Looks Like

In 6 months time…

• The CEO's calendar runs itself. Complex global scheduling, travel logistics, and board/investor coordination operate proactively.
• Shifting priorities are absorbed without friction and the CEO is never caught without the right materials or context ahead of a meeting.
• The CEO's attention is protected. You've built a clear system for triaging stakeholder requests, filtering what reaches the CEO and what gets handled or redirected, thereby reducing interruptions and creating genuine space for strategic focus.
• The NYC office runs smoothly without being managed. Day-to-day office operations, visitor logistics, and internal rhythm are structured and self-sustainings.
• You are trusted by the executive team. The ELT treats you as a reliable operational partner, not just an EA. You're looped in early, your judgment is relied on, and you handle sensitive information without it ever becoming a concern.
• Projects and commitments don't fall through the cracks. You've built a tracking system for key initiatives and deadlines that keeps stakeholders accountable and ensures the CEO has visibility on what's moving and what isn't.
• You're consistently one step ahead. The CEO rarely has to ask for something twice. You've developed a strong enough understanding of priorities, preferences, and working style that you're solving problems before they surface.

Compensation & Benefits

The target Total Compensation range for this position is $86,000 and $136,000. This range is inclusive of base salary and a target incentive plan (which