Senior Administrative Associate, Kendra Scott Women's Entrepreneurial Leadership Institute

Job Posting Title:

Senior Administrative Associate, Kendra Scott Women's Entrepreneurial Leadership Institute

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Hiring Department:

Department of Management

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty.

The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu.

Purpose

Working closely with Kendra Scott Women's Entrepreneurial Leadership Institute team, the Senior Administrative Associate role will provide operational, programming, and communications support to Institute student programs and initiatives. To learn more about the Kendra Scott Women's Entrepreneurial Leadership Institute (KSWELI) please visit: https://kswelinstitute.utexas.edu/

Responsibilities

Process Management and Reporting

• Responsible for supporting Kendra Scott Women’s Entrepreneurial Leadership Institute (KS WELI) programming through internal process development, reporting, and general operations. Internal processes include but are not limited to: creating and managing standard operating procedures, identifying project workflow and responsibilities, calendar and scheduling management, project management and prioritization, leading meetings with stakeholders and partners, and program application reviews.
• Manage the reporting process on a regular cadence, including monthly reporting for all channels and initiatives, quarterly reporting to stakeholders, and semesterly impact reporting. This includes tracking internal team key performance indicators and metrics by function. Responsible for distributing and managing feedback surveys in addition to aggregating and analyzing results

Programming and Communication Support

• Support programming of the institute through event and operational logistics and communications.
• Assist KS WELI sponsored events & programs, including catering arrangements, facilities scheduling, venue reservations, guest list management, and day of set up/takedown. Event support includes managing ordering processes, vendors and logistics leading up, during, and post-program. Operational logistics include but are not limited to: ensuring University policy is met, budget tracking, and working with campus, external, and vendor partners.
• Communications support includes marketing for applications and events, sharing opportunities with students, internal communications with stakeholders, promotional items, and donor relations materials. Support execution of all communications through various channels. These channels include website, email, Canvas, print materials, swag, slide decks, and cross-campus promotional opportunities.

Administrative and Operational

• Lead strong customer service culture within the Institute and Kendra Scott Center. This includes greeting guests, providing service to callers or office visitors, or advising students on course or applications questions when applicable.
• Manage the procurement process of goods and services purchased for the Institute. This includes but is not limited to: catering, office supplies, computer equipment, program materials, transportation, and printing. Assist with contracts, policy compliance, travel requests, and reimbursements.
• Assist the Director and Assistant Director with Institute expense management through expense tracking, reconciliation, and reporting.

Other Duties

• Maintain an ongoing working knowledge of responsibilities associated with essential functions. Participate fully in su