Associate Director, Human Resources

Department

Booth HR: Payroll and Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Associate Director, Human Resources contributes to the overall management of human resources responsibility by assuming ownership of Chicago Booth staff onboarding/off boarding process and various other internal processes and/or School-wide projects or programs. Main areas of focus will be the University HRIS system, on/offboarding, staff communications, and all-staff events. The Associate Director serves as an integral part of the HR team by performing multiple duties in the department; serving as a back-up for other positions; taking on new responsibilities as the organization evolves; and being flexible and enthusiastic in supporting existing and new programs.

Responsibilities

• Serves as expert user for the Workday HRIS system; assist other HR staff and employees with system use. Manages employee changes for consistency across multiple systems.
• Oversees the successful execution of HR processes and technologies to drive efficient and optimal employee experience. Manages the onboarding and off boarding process for employees to ensure smooth transitions. Serves as a resource to new employees on their onboarding, answering questions.
• Ensures Booth HR practices adhere to relevant laws and regulations.
• Manages HR Microsoft Access database; conducts audits on HR database to ensure data integrity; identifies inconsistencies; makes recommendations for improvements to the system. Annually updates database for new fiscal year. Creates and runs reports to make sure other administrative units have the data required.
• Creates Access reports and Oracle reports to analyze data from HR database and payroll data.
• Plans all aspects of annual all-staff events for Chicago Booth staff.
• Writes content in collaboration with HR team for HR pages on staff intranet. Reviews and updates all pages as needed. Serves on Booth intranet committee.
• Develops new systems for tracking HR processes.
• Oversees the background check process; monitors for completion; works with vendor and HR to provide hires with options when discrepancies occur.
• Manages separations and settlement agreements, insuring completion of all termination steps and appropriate payment according to agreements.
• Coordinates the onboarding of temporary employees and student workers, including processing and ensuring timely payment of wages.
• Handles transfers in Workday to ensure accounts are accurately updated and adjusted in response to approved requests.
• Distributes timely reminders to managers regarding upcoming probationary period deadlines to ensure compliance with evaluation schedules.
• Coordinates and schedules orientations for incoming staff to ensure a smooth onboarding process.
• Tracks and issues weekly notifications for outstanding training to maintain compliance with regulatory and organizational standards.
• Maintains the accuracy, integrity, and compliance of employee files by ensuring all documentation is current and properly managed.
• Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, h