PROGRAM MANAGER II

PROGRAM MANAGER II

University of Alabama at Birmingham 

This position will provide executive-level support to a physician/department Chairman.

General Responsibilities

• Responsible for administratively managing a large or complex University program or multiple programs.

• Provides input in the development of program plan and objectives with responsibility for achieving objectives within defined parameters.

• Typically supervises small staffs and are responsible for long range planning.

• Responsibilities include budgeting, networking/public relations, technical training and assistance, grant and report writing.

• May handle regulatory responsibilities, contract submissions and identify research funding.

• May handle event planning and oversight of construction projects.

Additional Duties

• Draft, edit, and proofread correspondence, reports, agendas, proposals, contracts, and other departmental documents.

• Edit transcriptions and prepare professional communications and presentations.

• Coordinate and manage clinical and office schedules using Outlook.

• Schedule and coordinate meetings, conferences, and domestic and international travel arrangements.

• Serve as a liaison with off-site clinics to ensure efficient utilization of the Department Chair's time.

• Coordinate and co-facilitate weekly departmental meetings.

• Coordinate monthly faculty meetings and related communications.

• Assist the Department Chair with course master responsibilities.

• Post lectures and course materials using Canvas.

• Prepare examinations, post grades, and maintain student attendance records.

• Serve as the department office manager and oversee daily administrative operations.

• Ensure departmental processes and procedures comply with department, school, university, and regulatory requirements.

• Represent the department at school and university meetings and functions.

• Assist with departmental events and activities, including alumni relations, graduation ceremonies, Grand Rounds, guest lectures, and special programs.

• Maintain departmental records, databases, and financial information.

• Prepare, analyze, and distribute a variety of administrative, operational, and financial reports.

• Supervise, mentor, coach, and evaluate the performance of departmental administrative staff.

• Facilitate weekly staff meetings and ensure equitable distribution of workloads and responsibilities.

• Oversee staff training, cross-training initiatives, and professional development activities.

• Promote collaboration, teamwork, and operational efficiency across departmental functions.

• Facilitate faculty and staff recruitment and hiring processes, including advertising positions, screening applications, coordinating interviews, and processing hiring documentation.

• Coordinate with international offices regarding visa sponsorship and related employme