Procurement Manager

Position Title:

Procurement Manager

Job Description:

Under the direction of the Chief Procurement Officer, manages all procurement activities for Salt Lake City, except for those requiring a written contract, and provides supervision to buyers on highly technical or complex bids. Responsible for facilitating and maintaining continuity of procurement activities within the City. Provides counsel, conducts staff performance evaluations and monitors Purchasing Section staff assignments. Supervises Procurement staff, approves expenditures up to $100,000 (involving single purchasing decision), and may authorize unlimited expenditures in the absence of the Chief Procurement Officer.

About the Position:

This position requires flexibility in working hours, proactive problem-solving, and collaboration skills within a fast-paced and intense yet fulfilling environment. The person in this role will need to be flexible and dependable and willing to adjust as dictated by the mission and efforts of the Treasury team.

Job Duties

• Consults with and advises procurement personnel concerning their respective needs.  Meets regularly with Chief Procurement Officer to provide updates on all procurement operations and may perform duties of CPO in their absence.   Provides training and/or technical assistance to other buyers handling highly technical or complex bids.
• Meets regularly with Managers and their designees to prioritize projects and make recommendations pertaining to procurement.  Provides consultation and assistance to all other City administrative personnel concerning procurement matters on an as-needed basis.  Assists in the development and implementation of improved procurement methods, procedures, and specifications.
• Locates sources of supply and prepares bid specifications and other documents for supplies, materials and equipment purchased for Salt Lake City. 
• Serves as primary backup and supervisor for Procurement staff and their assigned City Department(s).
• Evaluates bids, sources, and goods in terms of cost, service, quality, and suitability.  Places orders.  Stays informed on new products and market conditions.  Process requests for competitive sealed bids and/or requests for competitive sealed proposals for assigned Department(s), which will result in formal written agreements for a purchase order for contract.  Checks accuracy of specifications and makes recommendations for changes or corrections.  Receives and analyzes competitive sealed bids and proposals.  Prepares draft correspondence to vendors and City departments related to contract purchases.
• Provides guidance to the Contract Administrator and Contract Development Specialists pertaining to RFP’s and contracts for equipment and services for Salt Lake City Corporation. Serves as primary backup to Procurement Specialist for complex contracts, or in the event of work overload.
• Assigns and coordinates procurement related workflow on behalf of the Chief Procurement Officer for the purchasing staff of the Division.
• Interviews vendors regarding procurement needs and coordinates product sampling inspections for assigned Department(s).  Conducts pre-bid and pre-proposal conferences and site inspections with vendors or offerors.  Contacts vendors, as necessary, to expedite delivery.  May perform cost surveys for long-term commodity type contracts.
• Serves as backup for the Integrated Fund Accounting System (IFAS) purchasing security administrator.  Provides technical assistance, training media and formal training for IFAS customers on the IFAS purchasing and person/entity modules.
• Determines contractors’ compliance with existing commodity contracts.  Reviews change notices required for contracted commodities for services relative to assigned Department(s).  Writes commodity code descriptions for contracted and non-contract items for input to the citywide electronic commodity code catalog.
• Prepares budget and reviews and approves all expenditures for the procurement section of the office.
• Reviews and approves all change orders prepared by other members of the procurement staff.
• Carries out other duties as may be assigned.

MINIMUM QUALIFICATIONS:

• Graduation from an accredited college or university with degree in procurement, economics, finance, business or related field and six years paid experience in purchasing goods, preferably with a government agency.  Education and experience can be substituted one for the other to meet the academic requirement on a year-for-year basis.
• Effective communication skills.  Ability to relate well with vendor representatives and others.
• Proficiency in use of personal computers including word processing, spreadsheet, and internet.
• Ability to travel from one work loca