Department Administrative Assistant

Our vision is to transform how the world uses information to enrich life for all.

Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever.

This position is based on-site 4 days a week.

This Administrative Assistant position will be a member of the People organization and will be responsible for planning and administrative support to the VP, Global Business & People Partnering & Global Services. This position will support a fast-paced global leadership team and extended organization and will be dedicated and motivated, with strong organizational and multi-tasking skills. This role will work on a variety of tasks aimed at ensuring smooth planning and execution of the executives’ daily agenda and schedule, as well as logistical support to ensure efficient operation of the distributed team, including activities and meetings. This role will maintain a high level of confidentiality, handle sensitive information in a confidential manner, gather information and make decisions independently. The successful candidate will be proactive and anticipate the needs of the executive and organization in prioritizing meetings, schedules, inquiries, and information.

Responsibilities

• Perform a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or data in final form.

• Own calendar and manage it in a diligent and effective way. Arrange executive’s meetings and appointments and provide reminders.

• Coordinate and drive scheduling, logistical support, and catering orders for global events, meetings, summits and/or conferences.

• Enable effective office space planning and facilitate team member movement requests and logistical support for new team members, including ordering needed equipment.

• Act as the point of contact between the executive and external clients.

• Receive incoming phone calls, take messages, and route correspondence. Determine nature and appropriate destination of incoming queries.

• Always maintain appropriate discretion and confidentiality.

• Coordinate travel, accommodations, and reservations (domestic and international). Ensure the executive has productive and efficient “on the road” time.

• File expense reports and ensure timely reimbursement.

• Produce reports, presentations, and briefs as needed.

• Monitor and order office supplies.

• Assist executive in managing the storage of and access to documents and reports as needed.

• Manage team member requests and queries appropriately.

• Be proactive in taking the initiative to assemble and analyze information; determine the appropriate response to certain issues; or determine when to refer complex problems to others.

Requirements

• Seven to ten years of experience as an administrative assistant

• Significant experience navigating a fast paced, complex and diverse global environment and interacting with employees of all levels.

• Prior experience managing complexities of global travel.

• Proficient in multiple applications including Microsoft Outlook, Word, Excel, Microsoft TEAMS, PowerPoint, SharePoint, and One-Drive.

• Strong attention to detail and problem-solving.

• Experience assisting with project management (helping with timeline monitoring, documentation, etc.)

• Full comprehension of office management systems and procedures.

• Exemplary planning, forward thinking and time management skills.

• Able to manage multiple tasks and competing priorities calmly and efficiently.

• Excellent verbal and written communications skills.

• Seasoned professional in handling sensitive situations with the utmost discretion and confidentiality.

• Detail oriented, dedicated, highly motivated individual with positive energy.

• Experience navigating a complex and diverse environment and comfortable interacting with team members of all levels.

Education and Experience

• Associate degree or equivalent experience.

• 7 - 10 years of relevant experience required.

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