Warehouse and Materials Coordinator

POSITION SUMMARY: 

Under the direction of the Materials Management Supervisor, the Materials Management Coordinator will be responsible for overseeing the inventory, procurement, and supply chain management of materials, equipment, and medical supplies. This role works closely with clinical and administrative teams to ensure that the clinic’s operations are supported by the timely availability of necessary materials while maintaining cost-effectiveness and compliance with industry standards.

ESSENTIAL RESPONSIBILITIES:

• Monitor and manage inventory of supplies and equipment to include off-site locations. Perform regular physical counts and audits of inventory, reconciling discrepancies.
• Order materials and supplies based on clinic needs, staff requests, and inventory levels.
• Receive and inspect deliveries, verifying the quantity, quality, and condition of materials and supplies. Organize stock in designated storage areas.
• Coordinate the efficient distribution of supplies to the appropriate clinic departments.
• Assist in managing returns, replacements, and the proper disposal of outdated or damaged materials.
• Use inventory control operating systems and report tools to assist with supply flow and compile records concerned with quantity, cost, and type of supplies received.
• Assist in the DME Retail Store as needed with supplies.
• Contribute to the ongoing review and improvement of materials management processes and procedures. Approach situations with a focus on controlling costs and reducing waste.
• Adhere to company policies as described in employment handbook and company work rules.
• Maintain confidentiality of patient account information in accordance with HIPAA guidelines and NMOA policy.
• Maintain a clean and safe work area and always exhibit safe work practices.
• Regular and reliable attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: N/A

KNOWLEDGE, SKILLS AND ABILITIES: 

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Ability to understand, read, write, and speak English; bi-lingual preferred.
• Ability to read, analyze and interpret medical information, technical procedures and/or general business information. 
• Ability to effectively present information, respond to questions and professionally interact with physicians, managers, employees, patients, vendors, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Exhibit understanding of healthcare regulatory and compliance policy (e.g., HIPAA). 
• Knowledge of New Mexico Orthopaedics policies and procedures. 
• Requires ability to identify and implement opportunities to improve the perf