Temporary Program Coordinator -Department of Computer Sciences- (UTEMPS)

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is October 1, 2026.

Purpose

The Program Coordinator supports the Department of Computer Sciences student affairs initiatives by providing administrative and operational support to both the student organizations program and the academic affairs team. In collaboration with the Senior Student Program Coordinator, this role serves as a primary point of contact for student organization leaders, serving as a resource on policies, procedures, and administrative processes.

Responsibilities

• Program Support: Work directly with student organization leaders to coordinate event logistics and operational planning, including vendor and procurement support and financial oversight by tracking expenditures. Scholarship Support: Work directly with CS Academics Staff to help prepare general scholarship application materials and support stewardship efforts. Support academic programs, such as summer academies and academic advising in an administrative capacity, including logistical and communications support.

• Administrative Support: Assist with accounting operations by preparing and submitting invoices, reimbursement requests, and required administrative documentation (e.g., Official Occasion Expense Forms). Communicate with vendors to ensure timely processing and payment of invoices. Assist in undergraduate travel arrangements and coordination.

Required Qualifications

Bachelors degree, three years of experience coordinating or administering a program.   Solid Administrative support experience. Proficient in MS Word and Excel. Proficiency in examining, organizing, and reporting information in an accurate manner. Attention to detail and accuracy. Ability to understand and follow complex written and oral instructions. Excellent interpersonal, communication, organizational, and writing skills. Experience providing support in a customer service environment with excellent customer service skills. High level of professionalism. Ability to prioritize responsibilities and manage multiple concurrent projects. An equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and three years of experience coordinating or administering a program. Problem-solving skills. Demonstrated use of initiative and judgment. Ability to work independently and as part of a team. Experience working with the University of Texas at Austin policies and procedures. Knowledge of UT Mainframe, Adobe Acrobat, DocuSign, Canvas, and UTBox.

Hourly Rate

$25.00

Work Conditions

• Attire: Business Casual

• Standard Office Environment

Work Shift

• Hours per week - 19

• Hours are flexible, as needed during work hours. Standard office environment with occasional remote work permitted upon approval from supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. I