Assistant Director, Transfer Credit

Department
 

College Dean of Students in the College

About the Department
 

College Dean of Students

Job Summary
 

Under the guidance of the Assistant Dean of Students/Associate Director of Student Records and Enrollment, the Assistant Director of Transfer Credit leads the day-to-day operations related to evaluating and posting transfer credit for students in the College. The Assistant Director of Transfer Credit plays a crucial leadership role in positioning CASSO as a trusted partner for students, faculty, and staff in the College, relaying timely and accurate information to the appropriate parties so they can succeed in their respective roles.

Responsibilities

• Oversees each phase of the transfer credit articulation process for incoming students immediately following their admission to the College.
• Facilitates timely evaluation of student materials, including official transcripts and course syllabi, in consultation with each academic department.
• Ensures alignment with College policies and best practices for evaluating transfer credit in higher education.
• Applies approved transfer coursework to each student record upon matriculation and maintains historical records for approved or denied courses by institution.
• Serves as the point of contact for Study Abroad staff regarding units awarded to continuing students for participation in direct enrollment programs at partnering colleges and universities.
• Reviews petitions from continuing students interested in taking courses elsewhere that would apply to their degree requirements at UChicago.
• Collects official transcripts and other documentation as needed and applies approved transfer coursework upon students’ return.
• Leads the implementation and maintenance of platforms, reporting, webpages, and training materials related to the transfer credit articulation process.
• Collaborates with colleagues in Admissions, faculty across campus, and academic advisers to provide a high quality experience for transitioning transfer students.
• Represents the office on committees, at meetings, and during events as needed. Assists in the overall successful operations of the Department.
• Conducts regular meetings with students to discuss academic programs, choice of major, academic progress and career goals. Facilitates students' progress towards the degree.
• Keeps records of student degree programs and notes on student conversations.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.
• Advanced degree strongly preferred.

Experience:

• 3-5 years professional work experience in an academic setting.
• 1-2 years experience supervising staff in an academic setting.

Technical Skills or Knowledge:

• Proficiency utilizing a variety of office resources, such as Microsoft Office, Adobe, Box, Google Drive, and Workday.
• Proficiency collecting and interpreting data on a frequent basis, while troubleshooting and recalibrating as needed to uphold data integrity.
• Thorough understanding of student confidentiality under FERPA guidelines and overall familiarity with risk assessment practices.
• Working knowledge of a variety of technological platforms utilized in higher education, including but not limited to, academic/student information systems and learning management systems.

Preferred Competencies

• Successfully manage concurrent projects and meet competing deadlines.
• Excellent written and verbal communication skills, including editing/proofreading.
• Self-starter disposition, with the capacity to navigate available resources and discern when to consult others.
• Work collaboratively, professionally, and effectively with supervisor, colleagues, and other partners for sustained periods of time.
• Intercultural competence and demonstrated equitable and inclusive mindset.
• Sound reasoning, problem-solving, and decision-making skills under pressure.
• Lead and/or initiate in a variety of contexts.
• Strong organizational skills and attention to detail.

Working Conditions

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