Office Services Specialist

Title: Office Services Specialist

State Role Title: Admin and Office Spec II

Hiring Range: $20.00 - $22.00 per hour

Pay Band: 2

Agency: Virginia Department of Health

Location: DANVILLE

Agency Website: https://www.vdh.virginia.gov/drinking-water/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) Office of Drinking Water (ODW) is dedicated to protecting and promoting the health of Virginians. The VDH-ODW is made up of a statewide Central Office in Richmond and six field offices throughout the state.

This part-time position will work 20 hours per week in serving as the Office Services Specialist for the Danville Field Office. This position is critical for providing customer service, timely correspondence with the regulatory community, and of critical documents. The position will also assist the Field Office in their transition to an electronic file management system. This position will independently perform document creation, document review, document filing, mailing, secretarial duties, answering and directing phone calls and other forms of communication, as well as data entry assignments. In addition, this position may assist in inventory tracking and ordering and other administrative duties. The incumbent should be proficient in electronic document creation and filing. The Danville Field Office serves the counties of Amelia, Cumberland, Franklin, Lunenburg, Nottoway, Brunswick, Halifax, Henry, Appomattox, Campbell, Mecklenburg, Pittsylvania, Bedford, Buckingham, Charlotte, Patrick, Prince Edward and the Cities of Danville, Lynchburg, and Martinsville. Join a team of professionals committed to protecting public health associated with the treatment an delivery of drinking water to the citizens of the Commonwealth!

Wage employees are subject to the following conditions of employment:
• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay,
insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they work.
• Virginia state law currently requires that agencies not permit wage employees to work more than 29 hours per week on average over the course of a year. Wage employees may not work for VDH
beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard
Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement
Period, the employee may be rehired as a wage employee of VDH only after the next Standard
Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been
initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

-) Previously performed document creation and filing with an emphasis on electronic file creation and filing including Word documents, Excel spreadsheets, and .pdf files.
-) Experience providing customer service.
-) Experience reading and applying policies related to IT.
-) Experience with electronic delivery of communications and traditional mailing including creating envelopes, applying postage, and preparing packages.
-) Experience with developing and tracking inventory of assets in an office setting.
-) Experience assisting with records automation.

Additional Considerations

-) Functioned as a lead worker to direct, advise staff.
-) Previous experience training staff.
-) Experience with ordering supplies.
-) Experience with reimbursement procedures of travel and other administrative duties.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory