Senior Finance Coordinator (Job ID: 2025-3702)

Overview

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

 

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

 

Brookings Metro delivers research and solutions to help metropolitan leaders build an advanced economy that works for all. To learn more, please visit brookings.edu/metro.

 

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

Responsibilities

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The Senior Finance Coordinator provides program financial management and contract management support; manages finance processes that include timesheets and costing allocations, expense reimbursement, invoicing, and payments; and supports program-wide budgeting and reporting. They are responsible for the timeliness of transactions, invoice payments, paperwork submission, and the accuracy of posted charges. They will perform budget, accounting, and financial tasks; including core program projects, inter-program projects, and cross-program initiatives. In addition, they will provide financial administration support for the finance team and the Director of Finance.

 

Budget and Accounting Support (40%)

• Assist the Director of Finance in managing the program budget.

• Manages a small financial portfolio with supervision from the Director of Finance.

• Facilitates the monthly accounting close process for the Program by running reports, ensuring the Finance Team’s awareness of operational deadlines and procedures, preparing journal entries and payroll accounting adjustments, and tracking correcting and adjusting journal entries made to the general ledger.  

• Coordinates the review of all monthly program-wide internal charges, including facilities charges, guest charges, ITS surcharges, conference services, cell phone bills, and missing worktags on payroll expenses; and makes corrections as needed.

• Coordinates the cost allocation updates in Workday. Works with the Director of Finance to ensure that effort certifications and timesheets are accurately submitted in a timely manner.

• Maintains and updates monthly budget and expense reporting files with latest financial data. Develops other ad hoc financial data and reporting for the program as needed.

• Tracks and monitors the AR aging in coordination with the Director of Finance and leads in the preparation and submission of customer invoices.

• Works with team to problem-solve contract, payment, and accounting issues that arise.

• Attends meetings and training sessions, as needed.

• Assists financial management team with internal projects and initiatives.

 

Procurement Coordination (40%)

• Responsible for the project management of the program’s contract process including drafting and/or reviewing contracts, memorandums of understanding, honoraria, funding contracts, and all other contractual agreements. Works with OGC on contract language. Works with staff and vendors to ensure proper documentation is received for contract setup.

• Oversees the contract routing process, ensuring timely approvals and coordinating the relevant parties around resolving pending issues in a timely manner. Ensures documentation is properly filed.

• Requests new vendors in Workday, tracks and monitors contractual obligations, prepares and processes invoices, and ensures timely payments.

• Monitors upcoming accounts payable and invoicing in coordination with finance and research staff. Submits month-end accruals to the Controller’s Office, when necessary.

• Supports the Finance Director in ensuring compliance with organizational policies.

 

Financial Administration (20%)