Executive Assistant (ZR_23937_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Work Schedule: Monday to Friday 8:30 - 5:30 pm Melbourne Time with 1 hour unpaid break
  

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior executives. The successful candidate will have at least 3 years of experience supporting C-level executives or business leaders, along with strong communication, time management, and problem-solving skills.

You will play a key role in ensuring the seamless execution of the executive’s day-to-day responsibilities—managing calendars, coordinating communications, preparing reports, and handling administrative duties with professionalism and discretion.

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel
  
• Prepare reports, presentations, and business correspondence
  
• Handle sensitive and confidential information with integrity
  
• Serve as the primary point of contact between the executive and stakeholders
  
• Track deadlines, action items, and deliverables to ensure timely execution
  
• Organize meetings—drafting agendas, taking minutes, and following up on action points
  
• Maintain efficient digital (or physical) filing systems
  
• Coordinate logistics for business travel, events, and speaking engagements
  
• Provide general administrative support as required
  

Requirements

• Minimum of 3 years of experience as an Executive Assistant or in a similar high-level support role
  
• Strong written and verbal communication skills
  
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools like Google Workspace, Zoom, Slack
  
• Excellent organizational and multitasking abilities
  
• Ability to work independently in a fast-paced environment
  
• Exceptional attention to detail and commitment to quality
  
• Proven ability to manage confidential information responsibly
  

• Experience working with Australian executives or international teams
  
• Familiarity with project management tools such as Trello, Asana, or Monday.com
  
• Background in customer service