Office Administrator

Description

Join our Team! Leland Management is seeking an Office Administrator for one of our communities in the Merritt Island, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 14 consecutive years, including winning first place in our category for 2021! The position is part-time (Monday, Wednesday & Friday from 9:00am to 4:30pm) with competitive pay.
 

Job Summary:

The Office Administrator is responsible for managing the day-to-day administrative operations of the condominium association. This role involves coordinating with residents, vendors, and the management team to ensure smooth and efficient office operations.

Key Responsibilities:

• Resident Services:
  • Serve as the primary point of contact for residents.
  • Address resident inquiries and concerns promptly.
  • Assist with the move-in and move-out process.
  • Issue Access Devices 
• Administrative Duties:
  • Manage office communications, including phone calls, emails, and mail.
  • Schedule and coordinate meetings, appointments, and events.
  • Maintain office supplies and equipment.
• Vendor Coordination:
  • Liaise with vendors and service providers.
  • Schedule and oversee maintenance and repair work, in addition to the maintenance technician.
  • Ensure compliance with contracts and service agreements as directed by the Property Manager.
• Record Keeping:
  • Maintain accurate and organized records of all association activities.
  • Manage filing systems, (digital).
• Communication:
  • Prepare and distribute newsletters, notices, and other communications to residents.
  • Update the association's website.
  • Coordinate with the management team to ensure consistent communication.

Requirements

Qualifications:

• High school diploma or equivalent
• Proven experience in office administration or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Physical Requirements:

• Ability to sit for extended periods.
• Ability to lift and carry office supplies and equipment.