Personal Executive Assistant

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family. 

We are seeking an exceptional Personal Assistant to provide comprehensive support in managing day-to-day personal, household, and administrative operations. This role extends well beyond traditional administrative responsibilities and is ideal for someone who thrives on creating organization, improving efficiency, managing projects, and ensuring every detail is executed with excellence.

The ideal candidate is proactive, resourceful, and highly organized, with a natural ability to anticipate needs, solve problems, and manage multiple priorities simultaneously. This individual enjoys building systems, coordinating people and vendors, and taking ownership of projects from concept through completion. They are equally comfortable managing calendars and communications as they are overseeing household operations, coordinating service providers, organizing events, and implementing processes that make life run more seamlessly.

This position requires professionalism, exceptional judgment, discretion, and a genuine commitment to providing outstanding service while operating with a high degree of independence.

ESSENTIAL RESPONSIBILITIES

Project & Household Operations

•      Serve as the primary coordinator for personal and household projects, ensuring timely execution from planning through completion.

•      Develop project plans, timelines, and action items while tracking progress and following up with all parties involved.

•      Identify opportunities to improve organization, efficiency, and overall household operations.

•      Research solutions, gather information, and present thoughtful recommendations.

•      Troubleshoot issues as they arise and proactively resolve challenges before they become larger problems.

Vendor & Property Management

•      Build and maintain strong relationships with household vendors, contractors, and service providers.

•      Coordinate maintenance, repairs, inspections, and preventative services across residences and personal property.

•      Schedule appointments, oversee vendor performance, and ensure work is completed to a high standard.

•      Obtain estimates, compare proposals, and recommend qualified service providers.

•      Maintain organized records for warranties, service history, manuals, and vendor information.

Executive & Personal Support

•      Manage complex calendars, appointments, and scheduling.

•      Coordinate personal and business travel, including detailed itineraries and logistics.

•      Manage personal correspondence, email, and communications.

•      Prepare documents, correspondence, and presentations as needed.

•      Maintain organized files, records, and contact information.

•      Handle purchasing, online ordering, exchanges, and returns.

•      Coordinate personal appointments, reservations, and lifestyle logistics.

Financial & Administrative Coordination

•      Track household and project budgets.

•      Review invoices for accuracy and appropriate coding.

•      Coordinate payments and maintain organized financial records.

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