Estimating Administrative Assistant
PCL ConstructionAbout the role
The future you want is within reach. Let’s build it together.
At PCL Construction, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.
We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.
As a Estimating Administrative Assistant for PCL Construction, Inc. in Tempe, Arizona, you’ll have the opportunity to make an impact by keeping our estimating process running smoothly. You'll coordinate bid documentation, maintain project information, track project updates, and provide the administrative support that helps our estimating team deliver accurate, timely bids.
Why Choose PCL?
Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.
Our offerings could include:
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical, dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development and mentorship programs
- Access to world-class training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions
Here's how a Estimating Administrative Assistant for PCL Construction, Inc. within Civil West contributes to our team:
Responsibilities
Document & Bid Preparation:
- Compile and assemble bid documents, including plans and specifications.
- Organize and maintain project folders with proper version control and file naming standards.
- Ensure all bid-related documents are complete and accessible to the estimating team.
Addenda Tracking:
- Monitor incoming addenda related to projects.
- Distribute updates to subcontractors and suppliers using SmartBid.
- Maintain accurate records of addenda communications.
Solicitation Database Management (SmartBid):
- Maintain and update the solicitation database, including company and contact information.
- Create and manage project postings as directed by estimators.
- Ensure all data is accurate and current to support bidding efforts.
Salesforce & Reporting Management:
- Manage data within the District Submission Summary Report across all active projects.
- Coordinate with project leads to update and maintain accurate Salesforce entries.
- Track submission deadlines and ensure timely updates to weekly reports.
Compliance & Estimating Standards:
- Follow established estimating procedures and company standards.
- Assist with managing Good Faith Efforts (GFEs) for projects with government funding requirements.
- Ensure compliance documentation is properly tracked and maintained.
Administrative Support:
- Schedule meetings and coordinate calendars for the estimating team.
- Track key deadlines and support timely deliverables.
- Order catering for management review meetings.
- Coordinate lunch-and-learn sessions with subcontractors and suppliers.
- Respond to internal and external administrative requests.
Qualifications
Required Skills & Experience:
- Strong organizational and time management skills.
- Attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with database systems (e.g., SmartBid, Salesforce) preferred.
- Effective communication and coordination skills.
Skill level Expectations:
- Intermediate: Document management, database maintenance, Salesforce coordination.
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