Human Resources Generalist I / II

Classification Title:

Human Resources Generalist I / II

Classification Minimum Requirements:

Human Resources Generalist I requirements:
A bachelor’s degree in an appropriate area of specialization or an equivalent combination of education and experience.

Human Resources Generalist II requirements:
Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Human Resources Generalist I: 

The Human Resources Generalist I provides professional support to SWFREC (Southwest Florida Research and Education Center) staff and faculty; serving as a partner and communicating effectively with UF faculty, staff, and administrators. This position requires strong organizational and communication skills, with the ability to prioritize tasks effectively and maintain confidentiality. The ideal candidate will thrive in a fast-paced environment, providing excellent customer service while maintaining accurate and up-to-date records.

HR Processing:

Serve as liaison between SWFREC (Southwest Florida Research and Education Center) and IFAS HR. Provide guidance and assistance regarding HR policies and procedures. Work with IFAS HR on modifying and interpret HR policies and creating best practices. Implement policies for faculty and staff ensuring compliance with federal, state and university regulations. Monitor the effectiveness of human resources policies and recommends revisions or modification to meet the needs of IFAS. Provide guidance and training to administrative staff on HR policies and procedures to ensure university guidelines are followed. Collaborate with staff and faculty members to ensure timely ePAFs are processed in a timely manner. Manage files and processing documents. Process, Hires, Additional Pays, Job Edits, update positions, create new positions, terminations, handle Leave ePAFs.

Process leave cash outs. Maintain accurate and up-to-date electronic and physical files, ensuring compliance with regulatory requirements. Utilize OnBase to manage and track documents, ensuring efficient and secure storage.

Payroll and Timekeeping:

Monitor and assist with timely reporting and approval of the online payroll system. Review time and labor records, ensuring accuracy and compliance with regulatory requirements and provides guidance to department liaison on how to troubleshoot errors. Ensure time gets approved when Faculty or time approvers do not to ensure timely payment for all employees. Check time entry and /or biweekly pay list for department, reporting accuracy of time worked and leave reported and verifies with leave request calendar or email approvals. Monitor those who requested leave have accurately inputting leave into their timesheet entry. Liaison between UF Tax and Payroll Services and staff. Keeps current with Department of Labor laws and state legal requirements and monitors time reporting to prevent violations.

Project Support and Supply Coordination:

Provide support for special projects, such as tool creation, process updates, data entry and document preparation. Accurately and efficiently enter data into various systems, ensuring compliance with regulatory requirements. 

Assists with other duties as assigned.

Human Resources Generalist II:

 Serve as the center’s HR Liaison, collaborating with IFAS HR and other campus offices to implement HR best practices. Attend regularly scheduled training and meetings to stay up to date on HR information. Responsible for the center’s recruitment and staffing, which include but are not limited to job postings, utilizing both Careers at UF and outside venues, collection of all documentation required for processing new hires, terminations, leave of absences, position updates and pre-employment health assessments, data entry of personnel actions and payroll distributions. Manage employee on/off-boarding and documents and assist with student/visitor dormitory assignments.  Maintains all personnel records and maintains confidentiality. Facilitates pre-employment health assessments, RISC Screening, if required for the position, submitting all required documents to initiate the process with the appropriate campus offices.  Monitors the Student Health and Safety ‘Next Exam Report’ and facilitates the updating of required exams. 

Assists Center Director with scheduling appointments, meetings, and other duties as needed. Works with the Center Director to prepare all forms for employee annual reviews, and schedules faculty appointments with the department chairs and staff appointments with the center director.  Ensures that copies of all evaluations/reviews are provided to IFAS HR and UF Employee Relations by the deadline. Assists with drafting P