Reconstruction Project Coordinator

Job Description:
DRYmedic® Restoration Services is seeking an organized and proactive Construction Project Coordinator to support our Reconstruction Division. This role is essential to ensure the smooth coordination of reconstruction projects from lead intake through job closeout. The ideal candidate will collaborate closely with Project Managers, Estimators, and the Reconstruction Manager to manage scheduling, file compliance, client communications, TPA requirements, and onboarding logistics. A successful candidate will bring industry experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
• Including but not limited to:
• Works with All Project Managers to evaluate new leads & when to make the initial recon call.
• Loads all new leads into DASH and the Production DAS.
• Assigns all new leads to the teams for inspection and sale.
• Follows up with clients to ensure job is signed and ready for estimate.
• Meets with team for weekly sales and production meetings.
• Assists Estimator with carrier follow ups as needed.
• Audits DASH files for compliance & accuracy: documentation, notes etc.
• Works with Manager to assign new jobs to Project Managers.
• Fills out permit applications & tasks accounting to issue payment.
• Audits the Production Report for accuracy.
• Assists with vendor invoices from accounting & distributes to PM’s for sign off and turns into director for final review prior to payment.
• Reviews & edits time punches for hourly employees.
• Manages TPA compliance & file updates for XactAnalysis & Alacnet.
• Works with warehouse manager (WM) to schedule vehicle maintenance.
• Assists Manager & Recruiter during new hire onboarding to ensure all needed items for new hires have been ordered, delivered & set up.
• Ensures all new hires have working logins for: DASH, XA, Alacnet, Email etc.
• Notes client/carrier payments received in DASH & tags accounting.
• Vets’ subcontractor applicant's vendor paperwork and compliance.

Qualifications:
• 3+ years of relevant experience in construction preferred
• 3+ years of relevant experience in restoration preferred
• Restoration Industry experience in TPA management preferred
• Excellent verbal, written and presentation skills
• Strong computer skills including Outlook, Excel, Calendar, composing emails, QuickBooks
• Must be able to work in a fast-paced environment
• Understand and knowledge of Next gears DASH system preferred


DRYmedic® Restoration Services is a team of experienced disaster restoration professionals. Our technicians use industry-leading equipment and trusted techniques to restore your property after fire or water damage.