Administrative Assistant

Company Description

Each day Universal Studios Hollywood creates unforgettable experiences for our guests from around the world. We bring to life the ultimate Hollywood experience with our real working movie studio and heart-pounding rides, shows and attractions that put you inside some of the world’s most popular movies and TV shows. USH offers something for everyone from thrill seekers to movie lovers to family fun for all ages. Our Team Members are passionate individuals who create memorable moments whether it’s on the studio lot, or in our conference rooms, theaters, or kitchens. We believe in the talent of our team members. It’s our passion and commitment to excellence that drives our business to succeed in everything we do across the park. We believe in a culture of family and fun, here you can make a difference and build your career!

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

The Administrative Assistant will provide administrative support to two Vice Presidents as a part of the UDX Live Entertainment Team.  

• Assist in general administrative tasks and may provide support to other Executive Assistants
• Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs
• Prepares, reviews, submits and tracks expense reports for reimbursements
• Enters, tracks and processes departmental expenses and invoices for payment
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management.
• Organize and manage Team shared files
• Processes documents for other departments as needed
• Assist in the development and update of project administrative procedures
• Reroutes documents to other approvers when necessary
• Perform other related projects and duties as assigned

Qualifications

• Bachelor’s Degree or equivalent work experience perferred
• Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required
• Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft office software.
• Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.
• Excellent interpersonal, organizational and communication skills;
• Strong attention to detail with an ability to deliver accurate documentation and task completion;
• Experience managing multiple and changing demands, details, and deadlines
• Good understanding of Administrative and Vendor Support functions
• Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department
• Experience with project coordination and budget tracking
• Other supportive duties as assigned

DESIRED:

• Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship.
• Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.50-24.00 an hour

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