Division Administrator/ Special Projects Coordinator

The Division Administrator/ Special Projects Coordinator oversees the administrative and operational activities of the division. Develop strategies to improve efficiency and profitability while aligning with Institutional Advancement’s objectives. The Division administrator ensures all operations comply with relevant laws and regulations. They work closely with the division and possess strong business acumen, administrative skills, organizational skills, leadership skills, interpersonal skills, communication skills, and attention to detail.

Daily Operations

• Manage the logistical planning of fundraising events (from conception to completion, including catering details, event logistics and onsite event management).
• Oversee the implementation and execution of Institutional Advancement’s special projects
• Reports regularly on the progress of assigned special projects.
• Coordinates the division’s quarterly and annual Performance Appraisal process with each department supervisor with direct reports.
• Works with the leadership team to create and implement a comprehensive, results-oriented plan for meeting the operational goals around fundraising events, communications and special programming, also to include sponsorship.
• Assists in building a donor retention strategy with the Advancement Stewardship team.
• Manage relationships with outside businesses, departments, etc., to optimize value and leverage opportunities that are mission aligned
• Attend and/or assist Institutional Advancement staff with major fundraisers, donor appreciation activities and major programming events.
• Stay abreast of industry, educational, cultural and social trends to implement for the division, its staff, partners and visitors.
• Coordinates the operations within the division to confirm that assigned program deliverables are completed according to specifications, budgets and timelines.
• Provides secondary support in managing the Crescendo Interactive planned giving program.
• Develops and manages the Advancement “cross-institutional” collaboration program.
• Staffing capacity planning, and develop proactive resolution plans around on-boarding, space management, planning and technology.
• Coordinates all internal and external professional development activities for advancement staff
• Develop, manage and supervise and Intuitional Advancement Internship Program
• Recognize problems, develop recommendations and solutions and oversee correction within assigned specialty.
• Performs other related duties as assigned.

                                                                                          

Required Skills

• Passion for making connections and having conversations daily with new people; driven to meet high-volume metrics with urgency and to make an impact in the overall department
• Excellent oral and written communication skills
• Ability to exercise good judgment in the handling of confidential information
• Ability to use current computer technology, such as Windows, Excel, Word, Raiser’s Edge and other software used in the division
• Periodic evening and weekend work may be required
• Strong work ethic and ability to work independently, self-motivated
• Comfort with last minute changes and adjustments
• Perform other duties and responsibilities as assigned

Required Education and Experience

• Bachelor’s degree, or the equivalent, is necessary
• Two year of relevant experience, or the equivalent, is necessary