Secretary, Senior Executive

This position is based in our 1050 Miami Office

Journey with us! Combine your career goals and sense of adventure by joining our incredible team of employees at Royal Caribbean Group. We are proud to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International, Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations, and the best people. Together, we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests.

Royal Caribbean team has an exciting career opportunity for a full-time Secretary, Senior Executive reporting to the AVP, Transformation Hub.

 

Position Summary

Provides broad secretarial duties, executive and administrative support to Associate VPs and Vice Presidents; composes non-routine communication and general correspondence; generates reports or presentations; addresses general correspondence and employee communications; point of contact with external organizations and vendors. Attends to phone, file maintenance and daily calendar for all executive meetings, conferences and coordinates travel and makes all travel arrangements, prepares expense reports for executive. 

 

Essential Duties and Responsibilities

• Provides broad secretarial duties, executive and administrative support to AVPs & Vice Presidents, manages daily calendar and schedules meeting with other executives. Coordinates attendance to conferences and other events. 
• Composes non-routine communication, presentation and reports containing sensitive data. 
• Assists in the preparation of presentations for executive committee meetings. 
• Compiles data, prepares material and reports for executives.  
• Orders and administers supplies and the related expenses. 
• Researches and reviews information for projects and report generation. 
• Manages executives travel calendar and prepares itineraries, makes all necessary arrangements for meetings. 
• Prepares expense reports, reviews invoices, prepares MACs and supports other executives in calendar management and travel scheduling.  
• Addresses general inquiries from other executives or external vendors.

 

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employee will be required to perform any other job-related duties assigned by their supervisor or management.

 

 

Qualifications, Knowledge & Skills

• • H.S. Grad or equivalent required. Bachelor degree preferred; experience may be combined with some college education.  
  • Must have excellent grammar and communication skills. 
  • Strong interpersonal and organizational skills.
  • Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature. 
  • Experience to handle multiple tasks in a fast pace environment as well as to work effectively under pressure. 
  • Minimum five to six years of experience performing broad secretarial activities to support  executive roles.
  • Experience in medium to large corporations.

• • Basic financial knowledge to perform responsibilities related to cost control to budget administration.
  • Strong proficiency in broad secretarial skills.
  • Strong organizational and administrative ability.
  • Strong knowledge of organization, policies & practices preferred.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills to interact with executives, peers and employees.
  • Advanced level of proficiency in MS Word, Excel, PowerPoint and Lotus Notes.

Physical Requirement

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee