Executive Business Administrator - Digital Safety Unit

The Digital Safety Unit team is seeking a Redmond-based, solution-oriented Executive Business Administrator to support a team whose mission is to empower every person to have safe and trusted digital experiences across Microsoft products and services. This is an international, multi-disciplinary team that includes attorneys, threat analysis and investigators, public policy professionals, content policy experts, and engineers.  

The Executive Business Administrator - Digital Safety Unit candidate can both work well both independently and collaboratively, has excellent organization and communications skills, can handle multiple tasks and streams of work simultaneously, is oriented towards supporting team success, is detail-oriented with analytical skills, works well with a variety of work styles, exercises excellent judgement and discretion, and is effective navigating a fast-paced and often fluid landscape.  

To be successful in this role, you will have experience managing complex calendars and executive travel, as well as planning and organizational skills. You will be able to incorporate new information to continuously improve systems and processes for the Chief Digital Safet Office and the Digital Safety Unit. Building effective working relationships within the Privacy, Safety, and Regulatory Affairs team (and beyond) and adapting to diverse work styles will be critical.  

This role reports to the Director of Strategic Initiatives, providing key administrative support for the Chief Digital Safety Officer and the team. 

Responsibilities

Calendar Management and meeting/event logistics 

• Calendar Management: Efficiently manage a complex and fluid calendar, including scheduling meetings, coordinating with internal and external stakeholders, and quickly resolving any conflicts or issues that arise. Aligns calendar based on knowledge of executive’s preferences, team priorities, and operating styles.  
• Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues).  

Travel Management 

• Manages all arrangements and travel logistics for the Chief Digital Safety Officer. Works with leadership team members to maximum trip itineraries.
• Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel.
• Maintains availability and acts with urgency to address travel changes as they arise.
• Drives proactive communication across stakeholders ahead of travel and may communicate with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes.
• Ensures required documents (e.g., visas, passports, immunization records) are obtained for international travel.  

Business/Team Operations 

• Assists with budget and operations for the team, including organizing team meetings, preparing agendas, taking minutes, and following up on action items.  
• Prepare and edit reports, presentations, and other documents as needed, ensuring accuracy and p