Executive Assistant to Director, the Momentary and Senior Director, Crystal Bridges

The Momentary is a venue for the music, art, and food of our time; and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful.

Job Description:

Position Title: Executive Assistant to Director, the Momentary and Senior Director, Crystal Bridges

Position Type: Full-Time

FLSA Classification: Exempt

Division: Executive

Department: Executive

Reports to: Director

Date Reviewed: 7/28/25

About Crystal Bridges & The Momentary:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission.

The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. The Momentary enriches lives through music, art, and food experiences that inspire creativity, build community, and create joy. You belong here, make the most of this moment.

Position Summary:

Executive Assistant to the Director of the Momentary who holds a dual role as also Senior Director of Crystal Bridges is responsible for performing a wide range of administrative tasks including management of all forms of communication, scheduling, travel, budgets, and protocols related to the Director. Executive Assistant will manage special projects that involve one or more primary disciplines of the Momentary and Crystal Bridges including, but not limited to, music, performing arts, visual arts, culinary, programs, and development as assigned by the Director. Duties of this position are complex in nature, requiring proactive action and considerable discretion in the handling of confidential information and sensitive matters.

Principal Responsibilities:

Executive Administrative Support

• Represent Director through telephone and personal contacts
• Act a liaison between Director and staff
• Ensure, in the Director’s absence, that requests for action and information are furnished in a timely manner
• Assess the urgency and importance of situations and take appropriate action
• Note commitments made by the Director during meetings and arranges for implementation
• Track, organize, and distribute time sensitive materials
• Organize documents for Director’s approval
• Assist the Director in the production of special reports and presentation materials for the Board, Momentary Council, and senior staff

Special Project Administration

• Create and maintain community relationships on behalf of the Director
• Monitor progress and submit reports for special projects assigned by the Director
• Seek and evaluate information from a variety of departments and/or other entities at the Director’s
• Host VIP and Donor related Momentary tours when assigned
• Responsible for multidepartment collaboration across Crystal Bridges and the Momentary for special projects assigned by the Director
• Assist with evening and weekend special events as assigned by the Director
• Assist Director with proposals, correspondence, and reports to donors and donor prospects’
• Keep Tessitura data up to date with donor information related to Director’s portfolio
• Keep digital file organization consistent across Outlook, Sharepoint, and dedicated Sharepoint sites

Communications

• Lead Momentary support staff through best practices and Communications
• Compose and prepare correspondence and related materials for complex and non-routine matters
• Review content of incoming materials and data and brief Director regarding critical issues or conflicts; prepare response as necessary
• Coordinate creation and timely distribution of materials and agendas for established meetings

Scheduling & Travel

• Manage Director’s calendar, including appointments and timely confirmations and notifications
• Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion
• Coordinate and liaise with Council Chair and/or their assistant as necessary
• Coordinate travel plans for the Director

Budget

• Prepare and process Director’s busin