Development Assistant

ABOUT US

Franklin Park Conservatory and Botanical Gardens offers world-class horticulture, art & nature-based exhibitions and educational programs. The 13-acre indoor and outdoor facility—situated two miles from downtown Columbus—features glasshouses including the historic John F. Wolfe Palm House; botanical gardens including the Scotts Miracle-Gro Foundation Children’s Garden and Scotts Miracle Gro-Foundation Community Garden Campus; and event venues. The Conservatory is home to the largest collection of Chihuly glass in a botanical garden and Light Raiment II by internationally renowned artist James Turrell. Committed to the community, the Conservatory strives to provide an accessible and welcoming experience to all.

MISSION

As a premier botanical garden destination, we connect people to nature and create life enhancing experiences.

VISION

Envision a world that celebrates nature as essential to the human experience.

JOB SUMMARY

The Development Assistant enhances the effectiveness of the Conservatory’s Board of Trustees, Leadership Team and Development Team by providing administrative support including meeting preparation and minutes, calendar coordination and supporting the executive team with logistics related to the Board of Trustees, donors and key constituents. This detailed, donor-centric teammate will be responsible for creative, consistent donor stewardship plan execution and assisting with the maintenance of donor records. The Development Assistant maintains the excellent customer service reputation of the Conservatory as the frontline point of contact for the Development Team with the public and donors. The Development Assistant supports both the President and CEO and Vice President of Philanthropy and reports to the Development Manager within the Development Department.

Additional Information: This is a full-time, non-exempt position. This position is eligible for the Conservatory's benefit package offered to full-time employees, which includes medical, dental and vision insurance, company paid Life/AD&D/Short-Term and Long-Term Disability insurance, participation in the Ohio Public Employees Retirement Program (OPERS), optional 457(b) Deferred Compensation plan, generous Paid Time Off (PTO), and complimentary membership to the Conservatory.

Compensation: $20.00/hour

RESPONSIBILITIES

Board of Trustees:

• Facilitates the preparation of and historical collection of agendas and presentation materials for Board and Board Committee meetings.
• Attends Board and Board Committee meetings, takes minutes, and quickly sends draft notes and actionable items to the appropriate person for final edit and approval.
• Updates and maintains Board member appointment matrix, bios and contact information in Tessitura, FPC website and auxiliary websites.
• Coordinates necessary new Board member onboarding procedures and scheduling.
• Identifies and coordinates any ‘special guest’ additions for Board meetings.
• Manages the scheduling and logistics for an annual high-quality board retreat.
• As needed, facilitates external communications to stakeholders on the behalf of the Board.Managers the scheduling of all Board and Committee meetings

Database Support:

• Collects and sorts mail twice a week, sorts checks, and sends scans to relevant department contacts
• Responsible for accurate and safe transaction entry (check, cc) in the check log and database.
• Maintains correct and clean constituent contact information records within Tessitura.
• Easily navigates report building, exporting and analysis within Tessitura.
• Files monthly expenditures for the Development team and maintains a year-to-date balance summary.
• Utilizes VenueOps location reservation and event detailing for Board, team, and Leadership needs.

Stewardship Execution:

• Assigns weekly donor stew