HR Administrative

Everything you are looking for and more 📦

We are looking for a highly organized and proactive HR Administrative Specialist to join our HR team in Spain.

This role will provide comprehensive HR administrative support across the employee lifecycle, with a strong focus on the management, maintenance and optimization of HRIS platforms and data accuracy and PRL administration

The ideal candidate is detail-oriented, structured, and comfortable managing HR systems, employee data, reporting and coordination with internal stakeholders in a fast-paced logistics environment. 

What responsibilities and objectives will you have?

HR Administration (Generalist Support) 

• Manage employee documentation throughout the full lifecycle (contracts, amendments, letters, certificates, etc.). 

• Support onboarding and offboarding processes across HR platforms. 

• Maintain and update employee records, ensuring accuracy and compliance. 

• Support absence and leave administration (vacations, medical leaves, permits, etc.). 

• Prepare HR documentation required for internal and external stakeholders. 

• Provide administrative support in employee relations processes when needed. 

• Ensure proper filing and safeguarding of HR documentation in accordance with legal requirements. 

HR Platforms Management 

• Be responsible for the management, maintenance, and continuous update of HR platforms such as HiBob, SuccessFactors, and other internal tools. 

• Ensure data accuracy and consistency across systems. 

• Manage employee lifecycle movements within the platforms (hires, changes, terminations). 

• Coordinate with IT or global HR teams when system updates or improvements are required. 

Risk Prevention (PRL) – Administrative Support 

• Coordinate PRL documentation with external prevention services and internal stakeholders. 

• Maintain and update records related to risk assessments, training, medical examinations, and safety documentation. 

• Monitor and track mandatory health & safety training and ensure completion. 

• Support accident and incident documentation management, ensuring proper registration and follow-up. 

• Assist in organizing safety inspections and audits from an administrative perspective. 

• Ensure all PRL documentation is properly archived and compliant with local regulations. 

• Provide support in preparing reports related to health & safety matters. 

Well, what will the requirements be?

• 3 years of experience in an HR administrative or generalist role. 

• Experience managing HR documentation and employee lifecycle processes. 

• Experience working with HRIS platforms (HiBob, SuccessFactors or similar). 

• Previous exposure to PRL administration or coordination with prevention services is highly valued. 

• General knowledge of Spanish labor legislation. 

• Strong organizational skills and attention to detail. 

• Ability to manage multiple tasks and meet deadlines. 

• Strong Excel and MS Office skills. 

• Fluent in Spanish and good level of English. 

What do we offer?

• Language platform

• Wellbeing programme

• Flexible working hours

• Online platform for lifelong learning

• Competitive salary

• Flexible remuneration services can be contracted

Why join us?

• Because we don’t settle — we go further and multiply impact (10X Attitude).

• Because we design every transformation around real customer value (Passionate About Customers).

• Because we make things happen fast and smart — not perfect, but done (Go, Go, Go).