Legal Assistant

Job Posting Title

Legal Assistant

Agency

455 OK MEDICAL MARIJUANA AUTHORITY

Supervisory Organization

455 OK Medical Marijuana Authority

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Legal Assistant. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK.  OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is based on education and experience.  

 

Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.   

  

If this sounds like a challenge you are willing to take on, we look forward to reviewing your application! 

Position Summary  

The Legal Assistant will provide support in a variety of administrative matters, as well as preparation for hearings in administrative, State, and Federal courts, and compliance with the Oklahoma Open Records Act.  The Legal Assistant’s primary focus will be on compiling, preparing, and managing case files. This position will work closely with the Legal and Business Licensing and Compliance divisions of OMMA to ensure case files are processed in a timely manner.    

Position Responsibilities /Essential Functions  

The specific functions of this position vary, but may include the following:  

• Composes and gathers various legal documents, forms, business applications, emails.   

• Helps OMMA legal coordinate with other divisions within OMMA and gather agency data, investigation records and documents in preparation for various administrative actions and court filings.  

• Develops and maintain system for the intake of legal mail and developing legal case files.  

• Prepares routine documents and other case files under direct supervision, review, and approval of OMMA attorney.   

• Works in a high-performance environment, presented with multiple tasks and competing timeframes to produce results under relatively, high-pressure and high-sensitivity situations.   

• Professional and friendly demeanor, great attention to detail, organized, and a strong ability to multitask  

• Performs related work as assigned.  

• Experience with the file management/creation.   

• Gathering, analyzing, and producing documents for case files.   

• Coordinating with Legal and Business Licensing and Compliance on status of case files and any needs.   

• Administrative support for OMMA legal, including organizing case files, filing various court documents, and intaking/sending of legal mail.   

• Ability to effectively manage tasks and work within deadlines.  

• Other duties as assigned. 

 

Other Duties  

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.   

• Works effect