Accounting Assistant

Baptist Health Deaconess Madisonville is searching for a candidate to become a team member of our Finance Department.

This position will aid both the Finance and Payroll team in monthly duties. This position will complete the monthly reconciliation of general ledger accounts, aid in the preparation and completion of detail accounting procedures and policies, aid payroll team in the successful initiation and completion of bi-weekly and monthly payroll cycles, aid in answering payroll questions present by employees of the organization, and other duties related to the routine operation of the Finance department.

Provided is a list of the Key Accountabilities for this position:

Key Accountabilities/Competency

Key Accountability

1.

Data entry and Processing of Payroll for hospital and medical group.

2.

Maintains Payroll Policy & Procedure Manual.

3.

Trained to perform all duties of Payroll Department.

4.

Reconcile the payroll accounts to the general ledger.

5.

Process journal entries for taxes and payroll.

6.

Assist employees, as well as supervisors, on payroll questions and concerns.

7.

Performs reconciliations in a timely accurate manner within deadlines.

8.

Requests payroll deduction payments and mails to appropriate recipients. 

9.

Researches and resolves problems through investigation of all issues and outstanding items.

10.

Assist with audit schedule preparation as needed

11. 

Maintains current documentation of procedures performed and makes them available for cross training additional staff

12.

Performs other duties as assigned, accurately and timely, providing information within deadlines in a cooperative manner

13.

Assist with annual budget preparation as needed, including independent meetings with department directors to assist with plan file preparation for their respective cost centers

Minimum Education, Experience, Training, and Licensures Required:

High School Diploma required.  EXPERIENCE:  General office experience with one year experience in payroll or finance preferred. 

 

Skills and Abilities Required

• Must have sufficient knowledge to work efficiently with indirect supervision.
• Must have strong personal computer and analytical skills: Microsoft Word and Excel proficiency required.
• Experience with Advanced Excel functions, such as pivot tables and formulas, preferred. PowerPoint experience preferred.
• Must be detail oriented.
• Must have strong communication skills, both verbal and written.
• Must be able to concentrate on tasks including fine detail for extended periods of time.
• Must be flexible to work extended hours when deadlines require.
• Must be willing and able to take initiative to solve problems, handle multiple tasks simultaneously and act independently without direct supervision for complete follow-through.

Working Conditions:

• Requires sitting more than 75% of the time.
• Requires walking less than 35% of the time.
• Requires lifting objects weighing up to 25 lbs. less than 35% of the time.
• Requires pulling objects weighing up to 50 lbs. less than 35% of the time.
• Requires fingering objects (i.e. l calculator, computer, and typewriter) more than 35% but less than 75% of the time.
• Requires grasping objects more than 75% of the time.
• Requires talking more than 35% but less than 75% of the time.
• Requires hearing and seeing more than 75% of the time.
• Requires making repetitive motions with the wrists, hands, and fingers more than 35% but less than 75% of the time.