Education Coordinator (PT 20 Hrs A Week)

Job Details

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Responsible for ACGME documentation and Annual Data Systems (WedAds), resident and faculty rosters, milestones, surveys, and Annual Program Evaluations
• Manage annual recruitment process for educational programs through ERAS system, NRMP ranking System, and recruitment at Residency Fairs.
• Initial contact to all residency applicants, coordination/participation in residency interview process.
• Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Develop and manage residency budget
• Directs all administrative functions pertaining to residents, fellows, and outside rotators.
• Manages all residents, fellows, medical students, and resident rotators for compliance with HR/ACGME requirements (LOAs, step increases, promotions, terminations, transfers).
• Management/oversight of various software systems for programs: New Innovations, ACGME (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP system
   
• Administers ACGME/CODA/CPME site visits for program and serves as required site visit participant.
   
• Knowledge of licensing process, visas, an ECFMG requirements
   
• Liaison for Finance office for Medicare Cost Report.
   
• Other duties as assigned.

Competencies (Knowledge, Skills, and Abilities Required):

• Intermediate Knowledge of Graduate Medical Education residency program coordination process Intermediate knowledge of ACGME Accreditation requirements.
   
• Good communication and interpersonal skills. Excellent problem-solving skills. Excellent organizational and administrative abilities. Complete familiarity with computers and database management required.

Minimum Education and Experience Requirements:

Education:

• Bachelor’s Degree required, preferably Health administration, education, or business. In lieu of Bachelor’s degree, years of GME experience will be considered.

AND

Experience:

• Two years (or under) experience as a residency program coordinator or similar function within a Graduate/Undergraduate Education facility, including working knowledge of specialized software and program accreditation requirements. 

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

925 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st