Business Administrator A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator A

Job Profile Title

Business Administrator A

Job Description Summary

The Business Administrator A serves as an essential financial and operational resource within the Department of Family Medicine and Community Health, supporting a growing and diverse portfolio of grants, philanthropy, programmatic budgets, and departmental operations. This position works in close collaboration with the Business Administrator B, Grants Manager, and senior department administrators to ensure the sound stewardship of financial resources, compliance with institutional and sponsor requirements, and day-to-day functioning of departmental business operations.

The successful candidate will demonstrate strong analytical and organizational skills, an ability to manage competing priorities across multiple services, and a collaborative work style. This role provides an excellent opportunity to develop broad expertise in academic health system administration across financial management, grant administration, human resources, and resource oversight.

Job Description

Job Responsibilities

• Working closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc.
• Assisting the grants manager with the development of proposal preparation, including budget preparation for grant submissions.
• Providing financial support for a set number of programs. This includes purchasing, travel and expense activity, and journal entries
• Involvement in some aspects of payroll and onboarding/offboarding of faculty, students, and staff. Assisting financial management team with creating and monitoring salary distributions for staff and faculty.
• Coordinating facilities and IT support requests, including IT inventory. Working with senior leadership when space requests/moves occur.
• Other duties and responsibilities as assigned

Qualifications:

Associate degree and 2-3 years’ experience, or an equivalent combination of education and experience required. Prior experience in financial or business administration, preferably in an academic medical center, research institution, health system, or higher education environment. Demonstrated proficiency in resource management, financial analysis and reporting, and expense reconciliation, strongly desired.  

Job Location - City, State

Philadelphia, Pennsylvania