Fleet Assistant

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

 

The Opportunity – Fleet Assistant

Post location:  Gaza Field Office - Deir al Balah - Subject to change depending on SC priorities

Contract Duration and Level of Effort: 6 months, with possibility of extension

ROLE PURPOSE: 

This position is responsible to support the Fleet Officer in managing the daily operations of the organization's fleet of vehicles and generators to ensure the efficient and safe transport of staff, goods, and services in one hand and to assure generators in all premises are managed as per the policy. This role will be responsible for assisting in the coordination, maintenance, and monitoring of vehicles, ensuring that they comply with safety standards, and supporting drivers in their daily tasks. The Fleet Assistant will play a crucial role in ensuring that transportation services are provided effectively to support Save the Children’s programs.

 

SCOPE OF ROLE: 

Reports to: Fleet Officer

Staff reporting to this post: None.

Role Dimensions: oPt CO is a high complexity country, multi-member interest, with an annual budget of around $40+m, and 100+ staff. Currently the program is experiencing a growth in funding and complexity due to the war in Gaza.

 

KEY AREAS OF ACCOUNTABILITY:

• Assist in the daily scheduling and coordination of vehicle assignments, ensuring optimal use of fleet resources.
• Assist in coordinating with program teams to meet transportation needs for field trips, deliveries, and other operations.
• Maintain accurate records of vehicle requests, usage logs, and driver assignments.
• Monitor vehicle maintenance schedules, ensuring timely servicing and repairs in line with the organization’s policies.   
• Inspect vehicles regularly to ensure they are safe, roadworthy, and compliant with regulatory and internal standards.
• Coordinate with approved garages and suppliers for vehicle maintenance and repairs.
• Assist in managing the driver team, ensuring that they adhere to schedules, safety standards, and internal policies.
• Monitor drivers' daily performance and compliance with driving regulations, reporting any concerns to the Fleet Officer.
• Monitor fuel consumption across the fleet, ensuring efficient use of fuel and reporting discrepancies.
• Assist in preparing fuel usage reports and maintaining accurate fuel logs.
• Collect and compile fleet-related data, such as mileage, fuel consumption, vehicle conditions, and incident reports.
• Prepare weekly and monthly reports on fleet activities, usage, and any maintenance issues.
• Support the Fleet Officer in analyzing fleet efficiency and implementing cost-saving measures.
• Assist in ensuring that all vehicles comply with local transport regulations, insurance requirements, and safety protocols.
• Assist in maintaining updated vehicle documentation, including licenses, permits, and insurance.
• Support in responding to any vehicle accidents or incidents, ensuring proper documentation and reporting.

Other:

• Other projects as defined by the HRM. 
• Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.

Position holder may be required to outside of normal duties and working hours during emergency responses.
 

QUALIFICATIONS:

• Bachelor’s degree Diploma or equivalent in Business Administration, or any relative field
• Valid Driving license 
• Basic knowledge of mechanics and repair 
• Good knowledge and computer skill (Excel, Word …ect.).
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