DEPT OF TRANSPORTATION

Exciting Opportunities with the Arizona Department of Transportation!

ADMINISTRATIVE SERVICES OFFICER 1

Job Location:

Address:  

1542 Liberator Dr. - Grand Canyon, Arizona 86023

Posting Details:

Salary Range: $47,635.02 - $57,635.02

Anticipated Salary: $52,635.02 

Grade: 19

Closing Date: 6/24/2025

Job Summary:

This position will perform administrative work at the Grand Canyon National Park Airport to include greeting customers, assisting the public and working directly with vendors. This position will direct calls, answer questions, manage housing leases, maintain supplies and process supply orders. Sort and organize mail, create spreadsheets, arrange travel for the airport personnel, track and prepare inspections. This position will provide organizational tasks such as filing, records and reports. Will perform GCN Connect system administration, certificates of insurance and permits. Will assist with human resource duties related to personnel and hiring needs. This position will perform security badging for both internal and external customers.

Job Duties:

Administration which includes invoicing, credit card transactions, percent rent for tenants and buses. Provides troubleshooting of the GCN Connect system with the vendor. Main point of contact for the customers using the GCN Connect system.

Process purchase orders and invoices which include orders for equipment, services and supplies for the Grand Canyon National Park Airport. Works with Risk Management for Certificates of Insurance and manages and maintains employee housing leases.

Provides administrative duties to the Grand Canyon National Park Airport to include, greeting and assisting customers and vendors. Creating and maintain files and reports. Answers phones and is the point of contact for mail services. Acts as Records Coordinator to review, follows record retention schedules, and Certificates of Destruction.

Provides Human Resource support to include I-9 verification, Hiring managers records. Communicates with payroll and general ledger for employees stipend pay, APS stipends and rent deductions. Handles CDL certification process.

Maintains spreadsheets to track water meter usage for commercial tenants, residential tenants and other airport meters. Compile data for airport annual water use report. Obtains the monthly water meter reads and bills the tenants and airport staff appropriately.

Manages security badging process for internal and external customers this includes all paper work and billing. Maintaining the security access levels in the Security badging system.

Schedules all building services to include, trash, pest control, elevator, emergency alert system, fire extinguishers, printing, fire alarm services and annual maintenance.

Provides backup support for the Administrative Service Officer 3 / GCNPA Business Manager.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge
* Rules and regulations governing the area of assignment
* Standard work procedures
* Mathematical rules and operations
* Microsoft Office Suites, Word, Excel, Access, Power point
* Google applications, gmail, forms, sheets
* Proper writing and grammar techniques
* Office management practices
* Knowledge of State of Arizona, ADEQ, ADOT, and FAA policies, rules, and regulations regarding fiscal operations at an Airport

Skill
* Attention to detail and accuracy
* Proficient in written and verbal communications
* Working in a team environment
* Providing high level customer service to internal and external customers
* Perform inspections and record keeping
* Advanced skills in computer programs and usage
* Skill in research and complex analysis
* Skill in interpreting statutes, rules, policies and procedures

Ability
* Communicate effectively with external and internal customers
* Prioritize workload
* Work independently and in a group environment
* Analyze problems, develop and initiate process improvement techniques
* Perform mathematical calculators
* Ability to learn new applications and software
* Ability to adapt to changing conditions

Selective Preference(s):

Previous air