OFFICE OPERATIONS MANAGER I - SES - 72000402

Requisition No: 842507 

Agency: Management Services

Working Title: OFFICE OPERATIONS MANAGER I - SES - 72000402

 Pay Plan: SES

Position Number: 72000402 

Salary:  $59,482.80 

Posting Closing Date: 12/16/2024 

Total Compensation Estimator Tool

Office Operations Manager I - SES

Division of Telecommunications/Bureau of Public Safety

State of Florida Department of Management Services

This position is located in Tallahassee, FL

 

Position Overview and Responsibilities:

This position reports directly to the Chief of Public Safety and is responsible for the various complex duties associated with professional and administrative support for the various programs in the Bureau of Public Safety. Specific duties include, but are not limited to, the following:

 

Directly supervise staff who provide financial, operational, and program support for the Bureau of Public Safety. 

 

Effectively supervise the performance of direct reports to ensure division/agency performance goals are met or exceeded and comply with the Department’s employment policies, procedures, statutes, and rules.

• Supervision - assign balanced workloads; ensure the quality of work and that deadlines are met; monitor productivity, attendance, and professionalism in the workplace.
• Leadership - set challenging goals; delegate and coordinate efforts to promote innovation in achieving goals; set the example for subordinates; initiate change effectively and adapt to necessary changes in operations; foster a healthy and positive work environment.
• Training - identify performance gaps and coordinate with the agency trainer to ensure training needs are met.
• Performance - effectively evaluate subordinates; encourage and initiate regular discussion of performance with subordinates; take appropriate and timely action with marginal or failing performers; recognize and reward good performance; prioritize employee growth and development.
• Discipline - use progressive and corrective actions to address performance/behavioral issues.

 

Manage routine operational functions and assist in conducting daily administrative activities for the Bureau of Public Safety.  Maintain filing system for documentation, record-keeping, and retention in accordance with Florida Statutes. Schedule team and stakeholder meetings, maintain a working knowledge of Bureau operations and upkeep multiple calendars. Write business correspondence for recommendations, project support, and customer service purposes. Coordinate with project managers to develop project scopes, estimates, milestones, and timelines. Investigate, assess, analyze, and provide innovative solutions for issues and/or problems affecting the bureau in a timely manner.

 

Monitor daily finance and administration operations and address potential issues when they arise. Manage all invoicing, purchasing, procurement, and sourcing for the Bureau in support of its daily, monthly, and annual operations. Oversee all lease payments for SLERS towers. Conduct budget management/analysis in collaboration with the Bureau Chief and Division Budget Manager for the fiscal year spending plans and monitor expenditures to ensure compliance with forecasted budgets.

 

Serve as the Bureau’s Property Custodian, manage property delegates, and conduct inventory tracking annually. Oversee the review of fleet vehicle logs, expenditures, maintenance, and provide reports as needed.

 

Oversee preparation and coordination for the 911 Board, Joint Task Force (JTF) Board, and Technical Committee(s) meetings. Responsibilities include scheduling, preparing and posting notices in the Florida Administrative Register, taking meeting minutes, and serving as an administrative liaison to the Chairs of these groups. Supervise the scheduling and logistical arrangements for public safety staff and board members, including creating, submitting, and