Recruiting & Logistics Coordinator

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 50,000 staff across a network of more than 900 independent companies in over 50 countries and operating more than 800 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.

 In 2020, Eurofins generated total revenues of EUR € 5.4 billion, and has been among the best performing stocks in Europe over the past 20 years.

For more information regarding Human Factors MD, please visit https://humanfactorsmd.com/. 

Job Description

Summary: The Recruiting & Logistics Coordinator is responsible for overseeing recruitment and facility management, internal reporting to multiple study leads and teams, external client relations, study audits, and administrative activities. 

Reporting: The Recruiting & Logistics Coordinator reports to the Managing Director or designated senior staff member. 

Duties and Responsibilities:

1. Recruiting: Recruiting & Logistics Coordinator is responsible for all recruiting needs. Recruiting will either involve hiring an external vendor to perform the recruit or conducting an internal search to find qualified participants in Charlotte, NC. The Program Lead and Recruiting & Logistics Coordinator will decide whether a study will be conducted internally or externally. 

• Help with the transition of our database to a panel management solution
• Maintain the database on a weekly basis
• Use the data base to manage tasks outlined in Section 5.1.1.

a. If determined that a recruit will be completed using our internal database, the Recruiting & Logistics Coordinator is responsible for the following:

• Conducting initial search of the database for general acceptance criteria
• Create new program specific advertisements and social media posts
• Generate innovative techniques for targeting potential new recruits for specialized programs
• Contacting, screening and scheduling new participants
• Handling incentive payment and study documents related to each program
• Reporting to internal team and external clients with updates of recruit 
• Creation and management of a demographic grid/schedule
• Expanding database to include new participants 

b. If determined that a recruit will be performed by an external recruiter, responsibilities will include:

• Submitting bid request to external vendors, evaluate and confirm vendor(s)
• Creation and management of a demographic grid/schedule as needed
• Study set up
• Study close out

2. Human Factors MD Lab: The Recruiting & Logistics Coordinator is responsible for managing the Human Factors MD Lab. These responsibilities include but are not limited to:

• Managing all study need requirements 
• Ensuring the lab is fully equipped and replenished with study materials 
• Arranging hosts for longer than normal study weeks
• Managing external vendor relations 
• Carry out all study related tasks as assigned by Senior Technical staff

Qualifications

• Bachelor's Degree, preferably in communication, hospitality, or business management.
• Advanced knowledge of computer applications including Word, Excel, Microsoft 365 and SharePoint.
• PMP certification is an asset. 

Additional Information

Position is full-time, Monday - Friday 8:00pm - 5:00pm. Candidates within a commutable distance of Charlotte, NC are encouraged to apply.

• Excellent f