Executive Assistant to Enterprise Transformation Office

Job Description

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant (EA) to support the Enterprise Transformation Office. This is a dynamic role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment.

The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the Enterprise Transformation Office.

How you will make a difference:

• Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.

• Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.

• Serves as a strong gatekeeper, protecting their time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.

• Provide a bridge for smooth communication by prioritizing conflicting need, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.

• Effectively balances the demands of supporting three senior executives while maintaining clear priorities.

• Adapt and adjust to a rapidly changing environment where priorities are shifting daily.

• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.

• Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).

• Seek out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.

• Define what broadly needs to be accomplished or built-in order to meet the implicit and explicit needs of internal and external stakeholders. The EA will provide successful leadership and management of strategic projects and administrative matters.

• Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.

• Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.

• Adapt behavior in response to feedback and experience.

• Pursue opportunities to develop oneself.

• Perform other functions and duties as required.

Qualifications

• Bachelor’s degree is preferred, or equivalent work experience

• 10+ years supporting senior executives in a fast-paced environment is preferred

• Extensive experience in providing C-level support and assistance at the highest corporate levels

• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology

• Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants

• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment

• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment

• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs

• Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization

• Experience working within Life Science, Technology, Finance, Consumer Goods, and Semiconductor Manufacturing industries preferred, but not required

Skills & Competencies:

• Must have a can-do attitude, be resourceful, and have an approachable demeanor.

• Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally. Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role.

• Exhibits a strong work ethic to generate high quality work under tight deadlines, handling a diverse range of tasks and confidential matters with discretion.

• Upholds professionalism in a