Office Services Assistant

Job Description

The Department of Human Nutrition, Foods, and Exercise (HNFE) at Virginia Tech seeks a proactive and welcoming professional to support essential daily operations. This role is the first point of contact, ensuring every visitor and caller experiences a warm and helpful introduction to HNFE. Key responsibilities include managing the:
• front office reception by greeting, welcoming, and guiding visitors and callers
• department email account, providing accurate information or redirecting inquiries as needed
• incoming and outgoing mail
• office supply inventory

Additionally, this role supports faculty and staff through a range of administrative services such as:
• coordinating logistics for meetings and events
• maintaining committee records and the HNFE directories
• creating materials such as folders, nametags, and promotional packets
• providing general clerical support, including copying, scanning, filing correspondence, scheduling rooms, and other duties as assigned

As a central support position, this role is integral to the coordination and success of HNFE, creating a positive and productive environment for all stakeholders.

Required Qualifications

• Excellent communication and customer service skills with an emphasis on telephone and office etiquette
• Experience in event coordination
• Strong organizational and multi-tasking skills
• Proficiency with software such as Microsoft Office (Word, Excel, and Outlook)
• Ability to work independently and as part of a team

Preferred Qualifications

• Familiar with specific higher education polices such as FERPA
• Experience with Virginia Tech systems, such as Banner and HokieMart

Pay Band

2

Appointment Type

Restricted

Salary Information

16.00 - 19.00/hr.

Review Date

01/17/2025 (open until filled)

Additional Information

Applicants are encouraged to include a resume with their application information.

The successful candidate will be required to have a criminal conviction check.

 

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disa