Jobs and Careers

Executive Assistant

United Statesfull_timeVerifiedPosted 6 Apr 2026

About the role

Big Ass Who?We didn’t set out to start a fan company. We set out to solve a problem—workplace discomfort. (Sorry, HR, not your kind.) Facilities become furnaces during the summer, but businesses still expect peak performance and productivity. Without providing the basic human right of comfort, that’s just asinine. Seeing how overhead fans cooled California dairy cows begged a massive question for our founder. “Can a fan be made to revolutionize comfort for people?” he uttered.That’s when the HVLS Fan Company was born—with the first-ever patented high-volume, low-speed fan. But that name? BOR-ing. And customers knew it. We kept getting calls asking, “Are you the guys who make those big ass fans?” Hell yeah, we are. And Big Ass Fans was born, complete with our own cheeky donkey mascot, Fanny. Today, we don’t just move air, we transform experiences. Big Ass Fans deliver comfort where it counts. We build every product like lives depend on it. Because, turns out, they do.Our success is a result of the Big Ass Fans team’s innovation. Are you seeking an opportunity to work with extraordinary people with an entrepreneurial spirit? Do you have something that sets you apart from the rest? With a bias for action, we want you to #livelifebigass and bring the next great BAF product to market. From our customers to our employees, we are passionate about what we can accomplish together. The successful candidate will bring passion, energy, and a “get it done” mentality to BAF and the industrial business and contribute in a meaningful way to realize the company’s full potential in the market.OpportunityAt Big Ass Fans, we’re on a mission to make the world safer, healthier, and more productive. We’re looking for an exceptional Executive Assistant to partner directly with our President & CEO and help drive clarity, focus, and execution at the highest level of the organization.
This role goes far beyond traditional administrative support. As a trusted strategic partner, you’ll ensure seamless day‑to‑day operations for the President/CEO—managing complex calendars, coordinating travel and high‑impact meetings, and supporting executive, customer, and company‑wide engagements. You’ll anticipate needs, protect priorities, and keep momentum moving in a fast‑paced, high‑visibility environment.
The ideal candidate is highly organized, proactive, detail‑driven, and comfortable navigating constant change with professionalism, discretion, and confidence in a fast-paced environment.What You'll Do

Manage the President/CEO’s complex schedule, including meeting preparation, follow‑up, and proactive coordination of priorities to ensure time is used effectively.
Coordinate point‑to‑point domestic and international travel, including flights, hotels, ground transportation, directions, commuting time, and adjusting quickly as priorities change.
Organize, schedule, and reschedule vendor, customer, and internal meetings and events, strategically thinking multiple steps ahead to anticipate needs and resolve conflicts.
Partner with teams across the organization to plan and execute customer, supplier, and vendor visits, creating memorable Lexington‑based experiences that reflect the Big Ass Fans brand.
Monitor and manage calendars, emails, and appointments; prepare agendas, meeting materials, and presentations for internal and external meetings.
Maintain and manage the corporate governance calendar, ensuring timely scheduling, preparation, and follow‑up of key meetings and governance activities.
Prepare and edit executive‑level PowerPoint presentations and other leadership materials.
Support special projects by managing timelines, deliverables, and communication with stakeholders.
Facilitate tours for customers, suppliers, vendors, and partners.
Prepare expense reports and financial documentation accurately and on time.
Serve as a trusted bridge between the President/CEO and internal teams, maintaining the highest level of professionalism, confidentiality, and discretion.
Collaborate closely with Executive Assistants across the organization to align priorities and ensure seamless coordination.
Proactively keep the President/CEO informed, prepared, and equipped for upcoming commitments by following up with teams to gather materials in advance.