Executive Assistant-College of Health and Rehabilitation Sciences and Division of Graduate & Professional Studies

Job DetailsJob Location: Hillsboro Professional Campus - ORPosition Type: ExemptJob Category: Faculty and Staff Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

 

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

 

Salary Range: $50,000 - $65,000

Reports to: Executive Dean and Vice Provost of Graduate and Professional Division College of Health and Rehabilitation Sciences

 

As Pacific continues to evolve, we are excited to open applications for several newly created roles designed to drive our next chapter. We see you have talent and institutional knowledge, and we are committed to prioritizing our internal talent during this transition.

We invite you to bring your experience and passion for our mission to this new position. As someone who already understands our core values, we encourage you to review the position descriptions carefully and consider applying if your experience, skills, and technical qualifications align with the requirements of this position.

Reports to: Executive Dean and Vice Provost of Graduate and Professional Division College of Health and Rehabilitation Sciences

 

GENERAL DESCRIPTION OF POSITION:

The Executive Administrative Assistant provides high-level, confidential administrative support to the Vice Provost and Executive Dean and serves as a primary liaison for the college’s programs and for the division overall. The ideal candidate is a master of logistics, a proactive problem-solver, and a polished communicator who can interface with faculty, high-level donors, and graduate students alike. 
This position primarily coordinates and supervises complex and varied administrative support functions for the College of Health and Rehabilitation Sciences and provides some executive functions for the entire Graduate and Professional Division (GPD). To streamline some common tasks and capitalize on employee capabilities, the position will, secondarily, provide some support to the College of Behavioral Science, Learning, and Leadership (CBLL). Specifically, this position oversees and manages affiliation agreements for the division and will have other divisional duties that support aligned and collaborative processes and decision making. 
 

This individual acts as the principal staff-level support person to the Executive Dean and Vice Provost. This position also serves as the liaison and coordinator between administrators, faculty, alumni, and students. They also provide assistance to the President, Provost, Academic Deans and Directors, and others on confidential information and material.

 

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Management for the Executive Dean and Operations 


Assists in implementing strategies for enhancement and advancement of the College and Division.
Provides support and serves as an information resource for faculty, staff, students, and the public on issues related to the Division and College.
Provides confidential and high level administrative support directly to the Vice Provost and Executive Dean. This includes but is not limited to:

Clerical work, scheduling appointments, processing requests, and assistance with the Executive Dean’s calendar.
Coordination of complex schedules for meetings with internal and external constituencies
Coordination of workflow, communications, processes and procedures for all work done in direct support of the Executive Dean.
Assists and provides pertinent facts, data, and other background information for meetings, reports, inquiries, agendas, and presentations.
Independently responds to inquiries, complaints, and concerns from callers and visitors on behalf of the Executive Dean; independently responds to requests and inquiries from faculty, staff, and students regarding college and university policies and procedures; resolves, researches, assesses, and refers problems.


Is an executive liaison and interfaces with high-level donors and provides assistance to the President, Provost, Academic Deans, and Directors on confidential matters.
Serves as a "master of logistics" and proactive problem-solver for the leadership office.


Graduate & Professional Division Management 


Work alongside other departments within the GPD to ensure administrative processes are aligned and support collaborative decision-making.
Provide executive-level support for division-wide initiativ