University of Colorado Anschutz Medical Campus

Department: Department of Surgery

Job Title: Training Program Coordinator

Position 00840921#: – Requisition 37926

Job Summary:

The Department of Surgery, Office of Education Training Program Coordinator (1.0 FTE), hereinafter referred to as the coordinator, under direction from the Office of Education Manager, is primarily responsible for coordinating the training programs in the Division of Plastic & Reconstructive Surgery, its trainees including rotating residents and medical student education. Coordination encompasses the recruitment processes, curriculum, schedules, business activities, finances, budget, and policies and procedures.  The coordinator provides essential communication and networking for the effective functioning of a surgical training program. The coordinator represents the training programs on behalf of the Graduate Medical Education (GME) Office, the School of Medicine, the University of Colorado Denver, and the University of Colorado. An employee in this position can be terminated at any time without notice, and severance pay may not be provided.

Duties and Responsibilities

Education Program Coordination and Support=75%

Specific duties and responsibilities of the coordinator may include, but are not limited to, the following:

• Trainee Recruitment: Manages all aspects of the annual trainee recruitment process. Develops and maintains up-to-date informational brochures on the program, in hard copy and on-line versions, as appropriate. Monitors application process and completes candidate summaries. Fields prospective trainee information requests primarily by e­mail and phone. Establishes interview days for candidates. Coordinates faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective trainees. Gathers and assembles interview results, and prepares for the Resident Match process, including coordinating a faculty ranking session and ultimate submission of Match list to the on-line system.

• Trainee Data and Recordkeeping: Coordinates all required electronic recordkeeping that serve as the data processes for the Trainee. Manages ERAS, the on-line applicant recruitment tool, used as the mandatory resident "match" mechanism. Manages OnCall (Amion & Qgenda), the system required by the University of Colorado Hospital for physician on-call scheduling. Manages MedHub, the software required by the GME office for resident reporting.

• Manages hard copy and electronic files of trainees who enter or leave the program, and responds to all requests for confirmation of training or letters of reference.

• Prepares reports for the Divisions or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested.

• Manage and maintain the related education pages of the Surgery website.

• Develop and maintain Excel spreadsheets for reporting purposes

• Develop and maintain PowerPoint presentations as required by the division

• Provide administrative and clerical support to the Director of Education and faculty