Business Operations Coordinator

Job Summary/Basic Function:

This position manages day-to-day activities of the Department of Anthropology to ensure the department is running efficiently and meets the expectations and needs of students, faculty, staff, and community partners. Assists with management/administrative aspects including academic coordination, business and financial coordination, and department communications. May work on assignments related to project development and management initiatives, internal operating procedures, business processes and policies.

Please note this is a 30 hours per week position. The scheduled hours will be flexible to meet the needs of the individual and of the Anthropology Department's office hours and will be further discussed upon hire. 

Department Overview:

Mission: We passionately foster learning in anthropology, engage in fundamental and transformative research, and serve our community in confronting the problems faced by humankind and the planet.

Vision: Bridging worlds to develop a new anthropology that bridges the subdisciplines within the field, connects Anthropology to other disciplines, accelerates basic science to transformative application, and integrates academic and non-academic worlds.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

60% of Time the Business Operations Coordinator must:

• Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication
• Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
• Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.

35% of Time the Business Operations Coordinator must:

Academic Coordination – provides support and coordination for department academic processes including:

• Course Scheduling – works with Department Chair and Dean’s office to develop predictive models for course offerings and staffing for courses.  Works with faculty to schedule courses in PeopleSoft in accordance with university policies.
• Program Admissions – Assist Graduate Coordinators with organization and preparation of application materials for review; provides administrative support to graduate programs.  Manages inquiries to the fully-online UX-PRO program and provides concierge service to fully-online students to facilitate admissions, orientation, certificate declaration and hand-off to advisor. 
• Liaises with the COAS  Dean’s office, BroncoShop, COAS advising office, and other departments for management of budgets, textbook orders, advising processes, coordination of course schedule, and event planning.
• Creates reports and analyzes data in areas of enrollment management, accreditation, program review, or assessment utilizing various software including PeopleSoft, Data Warehouse, Faculty 180, Marketing Cloud, Bronco Hub, Canva, Transact, Locialist, and the course evaluation system. 
• Implements and recommends operating methods to improve data entry, processing, distribution, flow, and quality control. Promote data accessibility through reports and shared drives.
• Serve as department advising coordinator and student club support.
• Represent the department at faculty, college, and university meetings as needed: sits on professional staff committees.
• Training and supervising new student/non-student employees and tracking and measuring staff performance.

Business / Financial Coordination – serve as department business manager for department accounts (appropriated, local, grants).

• Approves and reconciles department P-card and WEX fuel cards.
• Submits budget transfers, corrections/payroll corrections in accordance with university policies.
• Completes and monitors all hiring paperwork (Employee Action Form, Letters