Accounting Technician

Job Posting Title:

Accounting Technician

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Hiring Department:

Business and Financial Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements.

With a staff of over 50 employees, Business and Financial Services (BFS) serves more than 30 customer departments with expenditures over $300 million annually. We deliver services in the fields of accounting, finance, warehousing, and procurement. For more about BFS, visit https://bfs.utexas.edu/

Your skills will make a difference

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Performs accounting functions of processing payments, deposits, correction vouchers, and posting cost information within the work order system.

Responsibilities

• Process invoice voucher (VP1) documents, using a 3-way match process between invoice, packing slip/receiver and PointPlus System ensuring prompt payment to vendors with minimal errors. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university and department policies.
• Process vouchers and official occasion payments in DEFINE (VP2, VPE documents) with appropriate documentation ensuring prompt payment to vendors with minimal errors. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university and department policies.
• Properly code all Procard vouchers in DEFINE (VP7 documents) and process within allotted time with minimal errors to ensure prompt reconciliation to department accounts. Work with credit card holders to resolve discrepancies with supporting documentation.
• Provide consistent, timely and reliable communication via e-mail to university client departments and vendors. Resolve invoicing issues with vendors professionally and in a timely manner.
• Post cost information to FAMIS immediately after processing electronic voucher to ensure prompt and accurate billings to clients. Process correcting vouchers in DEFINE (VT6 documents) between accounts with authorized approval and within allotted time.
• Process deposits (VC1) and journal entries (VT6) with minimal errors, as assigned.
• Create and update written procedures, as necessary, for primary tasks. Maintain electronic records in accordance with UT Austin record retention policies. Maintain assigned invoices within the BFS Invoice Tracker system. Act as backup for coworkers when needed.
• Other related functions as assigned.

Required Qualifications

High school graduation or GED. Four years of experience in governmental or commercial accounting or higher-level position or equivalent area of complexity. Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Wor